Grants Manager

Job Description

Civil and Environmental Engineering has an outstanding opportunity for a Grants Manager to join their team.

Reporting to the Senior Grants Manager the Grants Manager is responsible for exercising independent judgment and has delegated decision-making authority for funds management and contract administration. This position is responsible for problem solving prioritizing and multi-tasking of assignments requests and report deadlines. The role is fast-paced and often requires responding to deadlines with short lead times.

Key Responsibilities

Pre-Award: 40%

• Provide technical and administrative support to principal investigators during proposal submissions.

• Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor UW federal state and industry policies rules and regulations with grant/contract preparation and implementation.

• Work with staff in CEE other campus units and collaborative institutions to prepare proposal budgets and compile sponsor-required data for student training grants and center proposals.

• Obtain documentation related to matching and department support.

Post-Award: 40%

• Provide administrative and grant/contract support for individual research programs for all principal investigators.

• Act as a liaison with sponsors subcontractors and other UW units.

• Manage and administer multiple complex budgets including state federal university/industry cooperative industry contracts and subcontracts.

• Interface directly with UW units funding agencies and subcontractors to handle invoices supplements extensions fiscal reports and compliance.

Financial Reporting Communications and Requirements: 15%

• Meet with the PIs to present the financial status of each program and possible problem areas.

• Provide representation for each program and provide information related to the content policies procedures and activities of each.

• Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements.

• Develop comprehensive monthly budget reports to track revenue along with actual and projected expenditures.

• Analyze and develop cost saving strategies provide recommendations and implement necessary changes following sponsor guidelines and requirements.

Compliance and Budgetary Requirements: 5%

• Advise PIs on payroll compliance and budgetary requirements for staff supported by their grants and contracts.

• Coordinate with payroll managers and advising staff in CEE and in other departments (e.g. APL SEFS ISE Built Environments) that are home to the PIs and research staff supported by the PIs.

• Develop systems to track FEC reports and manage and oversee cost-share and compliance.

• Establish systems and process improvements such as forms budget reporting templates and complex tracking tools.

Required Qualifications

To be considered for this opportunity your application must demonstrate you met both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as license certification and/or registration.

Minimum Qualifications

• Bachelors degree or equivalent in Business Accounting or Finance.

• Two years of experience working in a fast-paced research oriented environment.

Additional Qualifications

• Excellent oral and written communication skills.

• Strong organizational skills and attention to detail.

• Ability to prioritize and handle multiple tasks on a frequent basis.

• Demonstrated ability to effectively interact with faculty staff and students and industry representatives.

• Ability to interact with people from diverse backgrounds.

• Working knowledge of Microsoft Office including Word and Excel and Adobe Acrobat.

About the Team

The Department of Civil & Environmental Engineering is an academic department within the College of Engineering with over $30M in annual expenditures. The department maintains an internationally recognized research program with six research areas numerous academic programs and multiple research and testing laboratories spread across five different buildings.

The department serves over 800 students annually and grants bachelors masters and PhD degrees. As of January 2026 the department has 35 faculty 11 postdoctoral scholars and 45 staff.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.