Pro Bono Assistant

The Assistant will work closely with the Pro Bono team on the following:

CONFLICTS SUPPORT

• Facilitate the opening of new pro bono matters

• Submit conflicts check requests and monitor conflicts process after submission

• Facilitate communication with lawyers handling matters to collect needed information to run conflicts

• Draft pro bono engagement letters

• Open pro bono matters and circulate client-matter numbers

• Update matter tracking documents and databases

ADMINISTRATIVE SUPPORT

• Assist with event planning coordination and execution

• Assist with maintenance of/updates to Pro Bono Department intranet page

• Prepare PowerPoints and other internal/external pro bono presentations

• Work with Marketing & Business Development and external media companies to update Pro Bono Department social media

• Assist with data analysis including preparation of data for external data reporting

• Follows the Firms established document drafting methods and procedures; creates edits spell checks and proofreads documents; drafts engagement letters value of services letters audit letters and other documents; maintains all pro bono documents in global document management system

• Regularly completes tasks such as time entry conference room reservation booking and expense reports

• Coordinates quarterly pro bono billing and monthly billing for the Pro Bono partners billable practice

• Handles all aspects of the charitable donation process (including intake research drafting donation memoranda preparing check requests coordinating transmittal of the donations and keeping track of all donations)

• Monitors incoming expense reports billed to pro bono matters

• Prepares check requests for vendor invoices on pro bono matters

• Assists with staffing pro bono events

• Drafts closing letters; works with Client Maintenance to close inactive matters

• Coordinates travel arrangements through in-house Travel Department

• Assists with ad hoc administrative projects such as preparing external reports and internal communications

• Other duties as assigned

• Excellent attention to detail in all work product

• Demonstrated communication (oral and written) skills

• Ability to work efficiently in a fast-paced environment with an emphasis on ability to work with a team

• Ability to multi-task

• Professional demeanor

• Strong project management and organizational skills

• Mastery of Microsoft Office suite (Excel PowerPoint)

• Experience on social media platforms including but not limited to X/Threads Instagram and LinkedIn

• Dependable and able to perform to a high standard under pressure

• Engaged self-motivated and a team player

EDUCATION CERTIFICATIONS AND/OR EXPERIENCE

• One (1) year(s) of professional work experience

• Law firm experience including working with partners preferred

• Bachelors degree required

Core hours are Monday through Friday 9:00 a.m. to 5:30 p.m. including one hour for lunch with flexibility to work overtime as needed.

In Washington D C the expected base salary range for this role is $56000 to $65000 per year.

This range reflects a good-faith estimate of pay at the time of posting; the actual compensation offered may vary depending on factors such as the candidates qualifications. This position is eligible for additional forms of compensation which may include annual discretionary bonuses. Employees in this role are also eligible for benefits offered by the firm subject to applicable plan terms and conditions which currently include medical dental and vision insurance; a 401(k)-retirement plan; and paid time off. Please review this link for more information regarding employee benefits in the United States.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected Veteran status or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact our Benefits Department at