Accounts PayableReceivable Finance Officer
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Job Location:
Monthly Salary:
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Do you have excellent attention to detail Can you demonstrate strong planning and organisation skills while prioritising workloads to meet deadlines If the answer is yes then this exciting opportunity could be for you.
The Accounts Payable / Receivable team is part of the Financial Division within National Records of Scotland (NRS). The Financial Division is responsible for the operation and support of the NRS finance system (Oracle Cloud) and a number of smaller systems and provision of related services.
The Accounts Payable / Receivable Officer is responsible for the accurate timely and compliant processing of supplier invoices using Oracle Cloud Financials (Accounts Payable module). Working within a public sector financial control framework you will ensure expenditure is processed in accordance with financial regulations audit requirements supporting effective stewardship of public funds.
Ensure all accounts payable invoices citizen payment and credit notes received are registered/stored and processed within 2 working days.
Process invoices in accordance with the requirements to achieve the Ministerial 10-day payment target.
Creating requested accounts receivable invoices using Oracle Cloud.
Ensure compliance with all audit requirements in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment.
Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated.
Manage and monitor team mailboxes and communications to prioritise and deal with requests quickly and accurately.
Escalation of complex cases to A4 finance officers and finance manager where appropriate.
Prioritise and organise accounts payable tasks in a changing environment working collaboratively as part of a team to adapt to shifting priorities and ensure strong payment performance is achieved.
Responsibilities
Experience
Experience in using in IT packages such as Word and Excel.
1. Communicating and Influencing Level 1
2. Working Together Level 1
3. Delivering at pace Level 1
Apply online providing a CV and Supporting Statement (of no more than 500 words) which provides evidence of how you meet the skills experience and behaviours listed in the Success Profile above.
Vacancies close on at 23:59pm on Wednesday 13 May
If invited for further assessment this will consist of an interview and a written analysis exercise.
Artificial Intelligence (AI) tools can be used to support your application but all statements and examples provided must be truthful factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others or generated by artificial intelligence and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see ourcandidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
Assessments are scheduled for mid-late May 2026 however this may be subject to change.
This role is open to internal candidates andCommon citizenshiporganisations only.
Recruitment Principles
As a government organisation we adhere to the Civil Service Commission Recruitment Principlesand we investigate any complaintsreceived in relation to recruitment cases.
Qualifications
National Records of Scotland (NRS) is Scotlands record keeper. Our purpose is to collect preserve and produce information about Scotlands people and history and make it available to inform current and future generations. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
NRS is a Non-Ministerial Department of theScottish Government & and our staff are part of theUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.
As part of the UK Civil Service we uphold theCivil Service Nationality Rules.
Successful candidates must complete the Baseline Personnel Security Standard (BPSS) before they can be appointed. BPSS is comprised of four main pre-employment checks Identity Right to work Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on theUK Government website or read about the different levels of security checks in ourCandidate Guide.
If you have any questions about this please contact
Find out more about our organisation what we offer staff members and how to apply on our Careers Website.
Read our Candidate Guidefor further information on our recruitment and application processes.
For more information about the role please contact Paige McPolin at
Required Experience:
Unclear Seniority
