Information Governance and Digital Records Analyst

Short Description:
Information Governance and Digital Records Analyst

Complete Description:
POSITION CONCEPT

The
Information Governance and Digital Records Analyst is responsible for supporting
the legal and compliance requirements with respect to digital file and document
management records management policies and procedures for digital files and
documents and implementation and training regarding digital tools and
governance frameworks for digital files and documents. This role ensures corporate
records are stored electronically in a manner that complies. and its subsidiaries (the Company) records retention management policies
and procedures and applicable law and regulations reducing risks relating to
over- and under-retention of digital corporate records and data.

PRIMARY
DUTIES AND RESPONSIBILITIES

1.
Assist business units throughout the Company to implement digital
tools as directed by the Legal Services Department to store manage and dispose
of digital files and records in compliance with Company records management
policies and procedures and applicable laws and regulations and provide
ongoing support to business units with respect to continued compliance. (40%)

2.
Develop and provide training to business units throughout
the Company regarding Information Governance and Digital Records Management
compliance. (20%)

3.
Liaise with the Technology Ethics & Compliance and other departments
to ensure alignment with related Company initiatives and projects regarding
Data Governance Compliance Records Management and similar matters in
particular working closely with the Data Analytics and Cyber Security teams.
(10%)

4.
Perform legal research including but not limited to searches on
Westlaw Lexis-Nexis Practising Law Institute and related sources. Incorporate
the research into memoranda to the attorney for review and use. Draft and edit
business and legal letters memoranda and other correspondence as well as
routine legal documents. Utilize departments case management system CounselLink.
(10%)

5.
Assist with implementation and compliance with
litigation/legal holds of digital records. (10%)

6.
Participate in cross-functional teams and develop areas of subject
matter expertise as appropriate to support related company initiatives and
opportunities to remain professionally challenged and engaged e.g. data
governance records management . Establish and maintain a network of internal
subject matter experts to identify and improve business acumen and quality of
communications. (10%)

SUPERVISION

Indirect Supervision: Provide project leadership as required.

RELATIONSHIPS

Key Internal: Must effectively interact and its
subsidiaries Officers Senior Management and team members across all
companies at all levels.

Key External: Must develop and maintain key relationships with vendors
and service providers consultants industry contacts law firms and our
experts.

QUALIFICATIONS

Education

Required: Bachelors
Degree from a regionally accredited college in Business Compliance Law
Technology/Data or any other related field of study.

Related Experience

Required: Minimum
of three (3) years of experience related
to legal operations compliance information governance records
management and/or a portion of the Duties
& Responsibilities of this position.

Preferred: Working in electric or
natural gas utility industry; digital records management experience; working in
the legal or compliance areas; project management experience or certification; or
other experience related to the position is desirable.