Operations and Member Coordinator

University Of Dayton, Ohio

Job Location:

Dayton, TX - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Summary:	The Digital Transformation Center (DTC) powered by the University of Dayton Research Institute is a mission-driven hub accelerating collaboration across industry government and academia in support of national security and digital innovation. We are seeking a highly proactive detail-oriented and professional Operations & Member Coordinator to serve as the operational backbone of the DTC. This role is the front door to the organizationresponsible for daily facility operations delivering a high-quality member experience and ensuring the space and team are consistently prepared for engagement. This role requires a high degree of ownership professionalism and initiative. Success depends on the ability to anticipate needs act without prompting maintain high standards and follow through consistently in a fast-paced dynamic environment. Key Responsibilities Facility & Front Desk Operations Serve as primary front desk presence during core hours (8:00 AM 5:00 PM) Open and close the DTC facility daily Maintain the DTC in a consistently clean organized and tour-ready state including workspace presentation materials and common areas Welcome and engage members guests and partners with a high level of professionalism Member Experience & Coordination Coordinate and execute onboarding processes for new members Manage and track member agreements and related documentation with accuracy Serve as a primary point of contact for member needs ensuring timely and professional responses Administer and manage member surveys including tracking and organizing results Operations & Administrative Support Manage purchasing ordering and inventory of office and facility supplies Own and coordinate scheduling logistics for DTC leadership and team activities Maintain update and organize documents templates and shared materials Ensure consistency accuracy and organization across operational processes Event Coordination & Execution Coordinate logistics for meetings events and partner engagements Manage event setup and teardown ensuring spaces meet DTC standards Oversee sign-in tables name badges and attendee materials Serve as on-site coordination support during events Proactively identify and resolve day-of event needs Operational Standards Maintain the DTC in a constant state of readiness; identify and resolve issues without direction Ensure accuracy completeness and professionalism across all work products and interactions Proactively identify gaps inefficiencies or oversights and take action to resolve them Manage multiple concurrent responsibilities with strong attention to detail and follow-through Growth Opportunity This role is expected to grow in scope as the DTC expands with opportunities for increased responsibility and potential supervisory duties over time.
Minimum Qualifications:	Candidates must clearly demonstrate all qualifications on their resume to be considered. Bachelors degree OR minimum of 3 years of relevant professional experience Minimum of 2 years in a professional in-person customer-facing role Minimum of 1 year of direct responsibility for office operations front desk management or facility coordination Minimum of 1 year of experience supporting or coordinating in-person events or meetings (logistics setup/teardown attendee management) Direct experience managing purchasing ordering or inventory Experience coordinating schedules or logistics involving multiple stakeholders Experience maintaining accurate documents templates or records Ability to manage multiple concurrent responsibilities with competing deadlines Experience using Microsoft Excel (or similar) for tracking or organization Proficiency in Microsoft Office and Google Workspace Experience working in a professional office government academic or corporate environment Demonstrated examples of proactively identifying and resolving issues Reliability in maintaining consistent business hours (8:00 AM 5:00 PM) Ability and willingness to support hands-on operational tasks including event setup/teardown Ability to obtain and maintain a U.S. security clearance Due to the requirements of our research contracts with the U.S. federal government candidates for this position must be a U.S. citizen
Preferred Qualifications:	While not everyone may possess all of the preferred qualifications the ideal candidate will bring many of the following: Highly professional in demeanor communication and presentation Proactive and self-directed with strong ownership mindset Exceptionally detail-oriented and organized Confident interacting with senior leaders and external partners Strong follow-through and accountability Comfortable operating in a dynamic evolving environment
Special Instructions to Applicants:	To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Closing Statement:	Informed by its Catholic and Marianist mission the University is committed to the dignity of every human being. Informed by this commitment we seek to increase diversity in all of its forms achieve fair outcomes and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans Readjustment Assistance Act of 1973.

Required Experience:

Position Summary:The Digital Transformation Center (DTC) powered by the University of Dayton Research Institute is a mission-driven hub accelerating collaboration across industry government and academia in support of national security and digital innovation.We are seeking a highly proactive detail-o...

Position Summary:	The Digital Transformation Center (DTC) powered by the University of Dayton Research Institute is a mission-driven hub accelerating collaboration across industry government and academia in support of national security and digital innovation. We are seeking a highly proactive detail-oriented and professional Operations & Member Coordinator to serve as the operational backbone of the DTC. This role is the front door to the organizationresponsible for daily facility operations delivering a high-quality member experience and ensuring the space and team are consistently prepared for engagement. This role requires a high degree of ownership professionalism and initiative. Success depends on the ability to anticipate needs act without prompting maintain high standards and follow through consistently in a fast-paced dynamic environment. Key Responsibilities Facility & Front Desk Operations Serve as primary front desk presence during core hours (8:00 AM 5:00 PM) Open and close the DTC facility daily Maintain the DTC in a consistently clean organized and tour-ready state including workspace presentation materials and common areas Welcome and engage members guests and partners with a high level of professionalism Member Experience & Coordination Coordinate and execute onboarding processes for new members Manage and track member agreements and related documentation with accuracy Serve as a primary point of contact for member needs ensuring timely and professional responses Administer and manage member surveys including tracking and organizing results Operations & Administrative Support Manage purchasing ordering and inventory of office and facility supplies Own and coordinate scheduling logistics for DTC leadership and team activities Maintain update and organize documents templates and shared materials Ensure consistency accuracy and organization across operational processes Event Coordination & Execution Coordinate logistics for meetings events and partner engagements Manage event setup and teardown ensuring spaces meet DTC standards Oversee sign-in tables name badges and attendee materials Serve as on-site coordination support during events Proactively identify and resolve day-of event needs Operational Standards Maintain the DTC in a constant state of readiness; identify and resolve issues without direction Ensure accuracy completeness and professionalism across all work products and interactions Proactively identify gaps inefficiencies or oversights and take action to resolve them Manage multiple concurrent responsibilities with strong attention to detail and follow-through Growth Opportunity This role is expected to grow in scope as the DTC expands with opportunities for increased responsibility and potential supervisory duties over time.
Minimum Qualifications:	Candidates must clearly demonstrate all qualifications on their resume to be considered. Bachelors degree OR minimum of 3 years of relevant professional experience Minimum of 2 years in a professional in-person customer-facing role Minimum of 1 year of direct responsibility for office operations front desk management or facility coordination Minimum of 1 year of experience supporting or coordinating in-person events or meetings (logistics setup/teardown attendee management) Direct experience managing purchasing ordering or inventory Experience coordinating schedules or logistics involving multiple stakeholders Experience maintaining accurate documents templates or records Ability to manage multiple concurrent responsibilities with competing deadlines Experience using Microsoft Excel (or similar) for tracking or organization Proficiency in Microsoft Office and Google Workspace Experience working in a professional office government academic or corporate environment Demonstrated examples of proactively identifying and resolving issues Reliability in maintaining consistent business hours (8:00 AM 5:00 PM) Ability and willingness to support hands-on operational tasks including event setup/teardown Ability to obtain and maintain a U.S. security clearance Due to the requirements of our research contracts with the U.S. federal government candidates for this position must be a U.S. citizen
Preferred Qualifications:	While not everyone may possess all of the preferred qualifications the ideal candidate will bring many of the following: Highly professional in demeanor communication and presentation Proactive and self-directed with strong ownership mindset Exceptionally detail-oriented and organized Confident interacting with senior leaders and external partners Strong follow-through and accountability Comfortable operating in a dynamic evolving environment
Special Instructions to Applicants:	To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Closing Statement:	Informed by its Catholic and Marianist mission the University is committed to the dignity of every human being. Informed by this commitment we seek to increase diversity in all of its forms achieve fair outcomes and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans Readjustment Assistance Act of 1973.