Contract Administration & Billing Support Analyst

Title: Contract Administration & Billing Support Analyst

Location: Irvine CA 92614

Duration: 6 months

Shift: Standard

PR: $33 to $35/Hr.

Role Summary

Seeking a detail oriented Contract Administration & Billing Support Analyst to manage Statement of Work (SOW) processes SAP financial records billing and collections MSA amendments and Purchase Order (PO) coordination. This role partners closely with CBUs Product SMEs Operations Finance and Project Management teams to ensure accurate contract execution billing readiness and financial compliance across multiple lines of business.

Key Responsibilities

SOW Process Management

• Maintain tracking documentation and ensure dashboards reflect current and accurate information
• Provide ongoing status updates and coordination with CBUs throughout the SOW lifecycle

2. SAP Record Management

• Update Internal Orders (IOs) in SAP to reflect revised annual values
• Maintain alignment between the ITBM Budget Workbook and SAP financial records
• Ensure SAP is updated with SOW financial details required for billing at:
  • Beginning of year
  • Monthly and quarterly milestones
• Coordinate with Project Managers to support SAP project setup including WBS code creation

3. Billing & Collections Support (AR)

• Manage the MSO process including quarterly MSO generation to support invoicing and collections
• Perform end of year billing reconciliation
• Maintain a detailed billing ledger tracking invoices PO status and collections
• Coordinate PO adjustments including supplementary POs and change requests
• Partner with CBUs to resolve aging invoices and billing discrepancies

4. AP Support

• Manage end-to-end Accounts Payable for suppliers ensuring accurate processing from Purchase Order (PO) and Goods Receipt (GR) through invoice validation and payment
• Partner closely with Procurement and internal AP teams to resolve discrepancies across PR PO GR and supplier invoices
• Monitor and reconcile vendor accounts proactively identifying and resolving variances or payment issues
• Ensure timely and compliant payment execution while tracking aging reports and outstanding liabilities
• Support cash flow optimization by providing AP insights forecasts and adherence to payment terms

5. Purchase Order (PO) Management

• Secure POs from CBUs across all lines of business and SOWs
• Share PO documentation with Finance to support timely invoicing
• Maintain documentation and online tracking of PO versus actuals in financial workbooks

Required Qualifications

• Experience in contract administration billing operations or financial operations
• Strong working knowledge of SAP (IOs WBS codes billing data)
• Experience supporting SOWs MSAs and PO driven billing models
• High attention to detail with strong documentation and tracking skills
• Ability to coordinate across cross functional teams (Finance Operations PMs Product CBUs)
• Proficiency in Excel and financial tracking workbooks

Preferred Qualifications

• Experience supporting automotive connected services or technology programs
• Familiarity with ITBM budget tracking and milestone based billing
• Experience managing multi year contracts and amendments