Admin Assistant

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Administrative Assistant Safety

Location: Geismar LA
Department: Safety
Employment Type: Full-Time Permanent
Schedule: Monday through Friday 40 hours per week
Pay Rate: $20.00 per hour
Additional Compensation: $25 cell phone allowance
Reports To: Director of Safety

Position Summary

The Administrative Assistant Safety provides direct administrative support to the Director of Safety and the Safety Department to help ensure efficient daily operations accurate documentation and timely communication. This position plays a key role in supporting departmental workflow through data entry document management phone coverage travel coordination equipment tracking correspondence and general office support.

The ideal candidate is organized detail-oriented dependable and able to manage multiple priorities in a fast-paced environment.

Essential Job Functions

• Provide direct administrative support to the Director of Safety and assist with daily departmental needs.

• Enter update and maintain department records logs forms and other data with a high level of accuracy.

• Answer and route incoming internal and external phone calls in a professional and timely manner.

• Scan file organize and distribute documents to the appropriate personnel and systems.

• Assist with equipment tracking and processing vouchers and related support documentation.

• Arrange hotel accommodations for out-of-town jobs as needed.

• Prepare correspondence reports forms and written responses to routine inquiries.

• Handle requests for information and route items to the appropriate department contact.

• Support department communications shared mailboxes and document flow as assigned.

• Maintain organized electronic and physical filing systems for the Safety Department.

• Assist with invoice support indexing and other administrative processing tasks within department systems as needed.

• Perform other administrative duties as assigned in support of the Director of Safety and the Safety team.

Qualifications

• High school diploma or GED required.

• Previous administrative clerical receptionist or office support experience preferred.

• Strong data entry skills and attention to detail.

• Professional written and verbal communication skills.

• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines.

• Proficiency with Microsoft Office and general office systems; ability to learn department-specific software quickly.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong interpersonal skills and a customer-service-oriented approach when interacting with employees vendors and outside contacts.

• Valid drivers license required.

Preferred Experience

• Experience supporting a safety transportation industrial construction or operations team.

• Experience with document control invoice support shared mailboxes or equipment tracking.

• Experience supporting a manager or director with administrative coordination communication and records management.

Work Environment

This position is primarily office-based and requires regular use of a desktop computer desk phone scanner and other standard office equipment.

The role may require sitting for extended periods frequent typing and occasional lifting or moving of standard office materials.

Hiring Requirements

• Interview required

• Drug screen required

• Valid drivers license required

Systems and Access

This role may require use of a desk phone desktop computer company email Safety distribution emails shared mailboxes PDF editing software and department-specific systems needed to support Safety operations and administrative processing.

Equal Opportunity Statement

Bengal is an equal opportunity employer and considers applicants without regard to race color religion sex national origin age disability veteran status or any other protected status under applicable law.