People & Culture Coordinator

The People & Culture Coordinator is responsible for coordinating and supporting day-to-day People & Culture operations by providing efficient administrative and operational support. The role has a strong focus on casual workforce recruitment and payroll support colleague documentation HR systems and colleague services ensuring smooth operations a positive colleague experience and compliance with company policies and applicable laws.

Casual Workforce Management

• Perform end-to-end recruitment for casual labor: sourcing screening interview coordination and onboarding.
• Coordinate with outsourcing vendors to ensure casual manpower requests are fulfilled in a timely manner.
• Maintain and regularly update the casual labor database; manage communication channels (e.g. Zalo Facebook groups).
• Work with relevant departments to verify attendance and working hours of casual colleagues.
• Support the P&C Executive in the preparation and processing of casual payroll.

Recruitment Support

• Support employer branding initiatives including job advertisements designs and social media postings.
• Coordinate interview arrangements with departments and follow up with candidates accordingly.
• Assist in maintaining candidate records and tracking recruitment progress.
• Coordinate with outsourcing partners and authorities to support Work Permit and Visa processes for expatriates in compliance with applicable regulations.
• Prepare and submit visa work permit and residence card application documents as required.

General Administration & Support

• Coordinate colleague facilities and administrative arrangements including locker assignment key card issuance parking registration etc.
• Maintain accurate records with building management and relevant stakeholders.
• Ensure proper tracking control and recovery of company assets upon colleague resignation.
• Maintain organized filing tracking and control of incoming and outgoing P&C documents.
• Coordinate and follow up to obtain required approvals and signatures in a timely manner.
• Assist in organizing colleague engagement activities recognition programs and staff communications.
• Assist in developing and distributing internal communication materials (newsletters updates announcements).
• Handle daily P&C administrative tasks accurately and efficiently.
• Respond to colleague inquiries related to People & Culture processes and services.
• Ensure People & Culture office supplies and materials are adequately maintained.
• Handle confidential information with discretion and professionalism.
• Perform other duties as assigned by Management.

Other

• Process day-to-day People & Culture administration in an accurate and timely manner
• Maintain a high standard of personal appearance and hygiene at all times
• Be aware of the hotel fire & life safety/ emergency procedures
• Perform other reasonable duties as assigned by Management.
• Handle sensitive and confidential information with discretion and integrity.

Qualifications :

Knowledge and Experience

• Bachelors Degree in Human Resources Management/ Hotel Management
• Minimum 1 year of Human Resources experience
• Good written and verbal English communication skills
• Knowledge of Work Permit and Visa procedures for expatriates is an advantage
• Proficient in MS Excel Word and PowerPoint; experience with Canva and/or Figma is an advantage

Competencies

• Detail-oriented and organized
• Good interpersonal and communication skills
• Proactive service-minded and willing to support operations
• Good time management and ability to multitask
• High level of integrity and confidentiality
• Comfortable working in a fast-paced multicultural environment

Additional Information :

Open to Vietnamese candidates only

Remote Work :

No

Employment Type :

Full-time