Executive Assistant Commercial (15-month FTC)
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Job Location:
Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Arthur Cox LLP is one of Irelands leading law firms. We are an all-island firm with offices in Dublin and Belfast. We also have offices in London New York and San Francisco. Our practice encompasses all aspects of corporate and business law.
With 600 legal staff and a total headcount of nearly 900 we provide a comprehensive service to an international client base ranging from multinational organisations banks and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years we have led the way in the legal field in Ireland. For our clients we work to deliver the best service and support. With an independent entrepreneurial spirit of innovation leading the way.
Background:
This is a maternity cover role supporting two busy partners in our award-winning Tax team as well as supporting the wider Commercial group in day-to-day tasks.
Location: Dublin Ireland onsite
Department: Commercial
Reports to: Practice Support Manager Commercial 1
Department: Commercial
Reports to: Practice Support Manager Commercial 1
Key Responsibilities
- Providing comprehensive administrative and secretarial support to partners and other colleagues in the Tax practice group and wider Commercial team.
- Comprehensive email and diary management.
- Managing AML requirements for client onboarding ensuring all procedures are followed.
- Managing the billing process to include time entry invoicing client account balances and follow up on outstanding payments.
- Managing audit/accrual requests for clients.
- Maintaining electronic files to ensure all records are up to date and easily accessible.
- Creating editing and formatting legal documents and templates.
- Digital dictation.
- Coordinating travel arrangements meetings and itineraries.
- Processing expenses.
- Maintaining and updating client marketing database.
- Ad-hoc duties as required.
Skills Knowledge and Expertise
- 4 years experience as a Legal Secretary PA/EA ideally within a law firm.
- In-depth experience with client billing/payments systems.
- Excellent IT skills in Microsoft Word Excel and PowerPoint.
- High degree of attention to detail.
- Typing skills of at least 60 words per minute.
- Excellent interpersonal and communication skills oral and written.
- Excellent organisation skills with the ability to prioritise workload.
- Team player who can also work on their own initiative.
Benefits
We reward encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
- Competitive salary
- 25 days annual leave
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees
Required Experience:
IC
About Company
Ireland’s leading corporate and business law firm with offices in Dublin, Belfast, London, New York, and San Francisco.
