Office Operations Associate

At Coaction were a unique mix of leaders achievers thinkers and team players with a high-performance mindset and a diverse skillset. We bring our industry expertise together to continually push the boundaries of what insurance can be for our clients.

Coaction is seeking a talent individual to join our team as an Office Operations Associate. This role will play a crucial role in our day-to-day office operations. This individual will provide administrative support across multiple domains including mail management conference room set-up and event coordination. We are looking for someone who values customer service and is able to operate efficiently in a fast-paced environment.

Responsibilities

• Greets clients visitors and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location. Role will sit at reception desk in locations where applicable.
• Receives mail documents packages and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support task including basic filing and recordkeeping.
• Assist with facilities operational tasks including supply management and kitchen support as needed.
• Assist with the preparations and set-up of office meetings and events as needed.
• Receives processes sorts and delivers incoming mail daily.
• Book breakfasts and lunches as required for client visits and internal company events.
• Prepare meeting rooms and manage/coordinate calendar meeting rooms for both external and internal meetings.
• Support interview process including greeting candidates setting up interview room and providing additional support as needed.
• Provides administrative support as needed.
• Performs other duties as assigned.

Qualifications

• Required in office 5 days a week during core business hours
• The ability to learn quickly and adapt to a fast-paced environment
• Excellent verbal & written communication skills
• Excellent interpersonal and customer service skills
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of mail handling/scanning/receptionist procedures and protocols.
• High school diploma or equivalent required; Associates degree in office administration or related field preferred

Coactions Benefits & Perks:

• Competitive 401K Match: Coaction offers a dollar-for-dollar pre-tax match up to 6% of eligible pay.
• Tuition Reimbursement & Student Loan Repayment Programs: Coaction offers eligible employees up to $15000 per year in tuition reimbursement for graduate or undergraduate degrees. Eligible employees can receive up to $5250 per year towards their student loan repayment.
• Paid Time Off: In addition to 11 scheduled company holidays per year Coaction employees enjoy Discretionary Paid Time Off. Coaction relies on employees to work with their managers to align on time off.
• Medical Benefits: We offer comprehensive medical dental and vision coverage to all full-time employees including a cost neutral plan option for employees on our HDHP with an annual company HSA contribution of up to $1000.
• Hybrid Work Environment: Coaction provides flexibility through a hybrid work environment where employees work 3 days a week in the office and 2 days remote.

Salary range specific to for this role : $52000-$65000 discretionary incentive bonus benefits depends on various factors including without limitation individual and organizational performance. The offered rate of compensation will be based on individual education experience and addition employees are eligible for standard benefits package including paid time off medical dental and retirement.

**This is not a remote position. The role is required to be onsite 5 days a week in our Morristown NJ office.**

Equal Opportunity Employer

Coaction is an Equal Employment Opportunity employer. Coactions policy is not to discriminate against any applicant or employee based on race color religion national origin gender age sexual orientation gender identity or expression marital status mental or physical disability and genetic information or any other basis protected by applicable law. Coaction also prohibits harassment of applicants or employees based on any of these protected categories.

If your application is selected you will receive an email directly from the Coaction Recruiting Team at asking you to contact a member of the Coaction Recruiting Team. Any other method of contact may be fraudulent.