Family Assistant

Location:NW Washington DC
Schedule: Full-time MondayFriday 1/1:30 PM8/8:30 PM (flexibility with school-year schedule; summer hours may shift earlier.) Also flexible for fewer hours if the candidate desires.
Start:ASAP

Overview

An active well-run household is seeking an experienced Family Personal Assistant to serve as the organizational backbone of the home. This role is heavily focused on scheduling and coordination supporting three school-aged children with complex staggered routines and travel sports while also overseeing light household administration and family logistics. This position is ideal for someone who is highly organized tech-savvy detail-oriented and solutions-driven and who thrives in a dynamic environment where no two days are the same. The household is supported by a full-time housekeeper and a chef. The family previously employed a nanny for eight years and values longevity trust and proactive communication.

Key Responsibilities

Children & Schedule Management (Primary Focus)

• Coordinate daily school pickups/drop-offs and extracurricular schedules
• Manage staggered routines across a shared school campus and off-site activities
• Oversee travel sports logistics including:
  • Equipment readiness (what goes in each sports bag)
  • App-based schedules and rosters
  • Coordinating carpools and communicating with other parents/nannies.
• Maintain and update shared scheduling systems (apps Skylight calendar)
• Look ahead weekly and flag coverage gaps or extra driver needs to parents
• Collaborate closely with momto ensure smooth handoffs

Household & Family Support

• Own and manage the household task list with strong prioritization
• Light household reset duties (unloading dishwasher tidying common areas -especially on days without the housekeeper)
• Pantry and snack management:
  • Keep kids snacks fresh fruit and veggies stocked and prepped
  • One weekly grocery run or unloading/organizing deliveries
• Seasonal organization:
  • Childrens clothing (monitoring sizes seasonal needs closets)
  • Sports gear clean-outs and organization
• Errands and returns
• Vendor coordination and tracking of annual services/appointments
• Assist with preparing the home for events (birthdays pool parties gatherings)

Pet Support (Light)

• Assist with basic pet care alongside the existing dog walker
• Feed pets dinner tidy backyard as needed
• Pets include a Bernese Mountain Dog a Lab/Shepherd mix and a cat

Ideal Candidate Profile

• 5 years of experience in a Family or Personal Assistant role
• Exceptionally organized fast-moving and detail-oriented
• Tech-savvy and comfortable managing multiple apps and systems
• Strong judgment and proactive mindset - anticipates needs and solves problems
• Excellent communicator who can build systems and keep everyone aligned
• Trustworthy resourceful and able to own responsibilities without micromanagement
• Calm adaptable and confident in a fast-paced household

Requirements

• Valid drivers license and clean driving record
• Comfortable driving a family vehicleor using own car as needed
• Reliable punctual and professional
• Comfortable working independently while also collaborating closely with parents
• Looking to make a long-term commitment (5 years)

Compensation:$35/hour 10 days of PTO 4 paid sick days per year and paid holidays including Christmas Eve Christmas Day Thanksgiving Day & New Years Day.