CORP Associate Proposal Writer

Job Title: Proposal Writer (Hybrid)

Location: Houston TX 77002
Duration: 8 months (Possible extension)
XXXX: $50 $55/hour on W2

Schedule: Standard business hours (Hybrid - Monday to Thursday)

Job Summary

The Proposal Writer is part of the Proposal Services team and is responsible for developing high-quality persuasive business proposals. This role combines technical writing with strategic messaging supporting responses to customer solicitations while collaborating with cross-functional teams. The ideal candidate will create compelling value propositions manage proposal content and ensure accuracy compliance and consistency across all submissions.

Key Responsibilities

• Review analyze and summarize solicitation requirements from sales marketing and other channels
• Lead cross-functional kickoff meetings to define response strategies
• Prepare responses for RFIs RFPs RFQs ITBs and other business proposals
• Develop presentations for prospective and existing customers
• Collaborate with internal teams (Sales Technical Operations Marketing Legal etc.) to gather proposal content
• Maintain and expand the proposal content library and templates
• Research fact-check and ensure alignment with publicly available company information
• Consolidate and edit content from multiple contributors into cohesive proposals
• Proofread and perform quality checks to ensure error-free deliverables
• Create graphics diagrams and visual elements aligned with brand guidelines
• Ensure compliance with all solicitation requirements and submission deadlines
• Manage multiple proposal requests timelines and priorities
• Translate technical and commercial inputs into clear persuasive messaging
• Handle administrative tasks such as portal submissions approvals and documentation
• Continuously improve proposal templates and processes based on feedback and best practices
• Align proposal processes with industry standards (APMP)
• Obtain/maintain APMP Foundation Certification (if not already certified)

Required Qualifications

• Bachelors degree in English Journalism Communications or related field
• Minimum 4 years of professional writing experience
• Strong written and verbal communication skills
• Proven project management skills and ability to meet tight deadlines
• Proficiency in Microsoft Office (Word Excel PowerPoint SharePoint)
• Experience using AI writing tools (e.g. ChatGPT Copilot) with strong editing judgment

Preferred Qualifications

• Experience responding to government (federal/state) solicitations
• Knowledge of North American gas and power markets
• Familiarity with proposal tools like Responsive Loopio or Qvidian
• APMP Foundation Certification

Skills & Competencies

• Excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong collaboration skills across cross-functional teams
• Problem-solving mindset with a proactive attitude

Working Conditions

• Open office hybrid environment
• Occasional overtime based on project needs
• Up to 5% travel for internal meetings

Physical Requirements

• Occasional lifting as required
• Ability to move around frequently during work hours