Coordinator of Operations (Managerial Tier B)(Tobin K-8) (SY26-27)

Role Overview

The OperationsCoordinatorwill design and implement systems supporting a wide-range of needs within the Tobin School community. The OperationsCoordinatorwill coordinate all day to day needs in partnership with school leadership for the school building to function effectively and safely for students families and staff. They will coordinate the main office supply inventory and ordering schoolwide transitions lunch and recess transportation as well as support adherence to the BPS Code of Conduct to ensure a safe learning environment. The OperationsCoordinator will support the implementation and improvement of efficient and high quality systems and processes throughout the school. The OperationsCoordinatorwill also lead the development of whole school and community events including assemblies.

Responsibilities of the School OperationsCoordinator will include but are not limited to:

Before and After School Partnership Management

• Serve as the primary liaison with key before and after school partners
• Create and maintain student schedules room assignments safe transitions to and from programs and other logistics to ensure smooth before and after school programs
• Establish and maintain successful relationships with members of the Tobin community in close collaboration with school administration
• Design and implement structures to collect and act on feedback of after school programming
• Continue to seek and build new partnerships with a focus on maximizing resources

Operations & Facilities

• Develop and implement systems and procedures to ensure seamless execution of daily school operations in partnership with school leadership including but not limited to arrival and dismissal procedures lunch and recess before and after school programming main office management and emergency plans
• Prepare the school for the beginning and end of the year by ensuring that classrooms building facilities and services are lined up and ready to go
• Provide oversight on the planning and execution of all on-site and off-site school events such as field trips open houses family nights performances etc.

• Partner with custodial staff to clarify and uphold cleanliness expectations in the building
• Monitor cleanliness of the building on a daily basis through walkthroughs at the start of day and night custodial shifts
• Manage all building use requests and space reservation needs for school before/after school and partner requests
• Manage students transportation including bus registration bus lists bus arrival and dismissal procedures and district-related interactions pertaining to the student bussing
• Support with other administrative duties as needed
• Monitor and develop content for family and community stakeholders and develop sharing system across multiple mediums (website social media telephone blasts backpacked materials etc)
• Manage inventory of all school supplies classroom furniture needs to ensure full utilization of resources and responsible spending

Student Attendance Monitoring System

• Oversee daily attendance schoolwide including daily tardies and early dismissals
• Communicate with families the importance of attendance
• Manage monthly nudge letters to families student attendance contracts and family attendance meetings as needed

Qualifications

• Associates/Bachelors degree with experience working with inner city youth in urban setting
• High level of skill with Google Suite (Docs Sheets Drive GMail etc.)
• Shared dedication to the Tobins mission and core values
• Commitment to the success of all Tobin students
• 3 years of full-time work experience; 1-3 years experience preferably in an education or non-profit related organization
• Strong organizational skills and attention to detail with a demonstrated ability to work independently lead multiple projects and manage a high volume of tasks deadlines requirements and decisions.
• Strong written and oral communication skills
• Ability to work independently as well as within small and diverse teams
• Comfort and familiarity with student information databases (Aspen SIS Panorama etc)

Please refer to (under Employee Benefits and Policies) for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.

NOTE: School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223 day work-year will include the 180 days in which school is in session and the additional days will be determined by the employee and the principal or headmaster of the school. This position is subject to the City of Boston residency requirement.

School-based managerial employees are not eligible for vacation time or compensatory the event of school cancellation due to snow or inclement weather school-based managerial employees need not report to work.

The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate in its programs facilities or employment or educational opportunities on the basis of race color age criminal record (inquiries only) disability homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics or military status and does not tolerate any form of retaliation or bias-based intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.

Required Experience:

Manager