Operations Cooordinator-Puerto Rico

We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis.

MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)

This role requires a high level of ownership attention to detail and the ability to execute with minimal supervision.

This is an mid-level role with strong growth potential. You will work closely with leadership to support operations coordination and execution across multiple areas of the business.

About Us

We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations AI-driven systems and business growth strategy. We operate in a high-accountability fast-paced environment where ownership and reliability matter.

Role Overview

We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations vendor coordination hiring logistics and internal organization.

This is not a passive admin roleyou will be expected to track follow up and ensure things get done.

Key Responsibilities

Operations & Coordination

• Coordinate with vendors (CPA legal service providers) and ensure follow-ups are completed
• Track tasks deadlines and dependencies across teams
• Maintain structured records and documentation

Hiring & People Coordination

• Schedule interviews and manage candidate communications
• Track candidate pipeline and status updates
• Ensure timely follow-ups with hiring managers

Events & Execution

• Coordinate logistics for events (invites tracking RSVPs reminders)
• Support promotion via basic outreach (email WhatsApp etc.)
• Ensure smooth execution before and after events

Administrative & Reporting

• Organize files documents and internal systems
• Submit a weekly timesheet with task-level breakdown
• Provide status updates on completed vs pending work

What Were Looking For

• Strong attention to detail (nothing slips through)
• Reliable follow-throughyou close loops not just start tasks
• Clear written communication
• Ability to manage multiple tasks without losing structure
• Comfortable working independently and taking ownership

Preferred (Nice to Have)

• Experience with Google Docs / Sheets
• Prior admin operations or coordination experience
• Familiarity with tools like ClickUp Jotform or similar

Education

• Bachelors degree preferred (Business Communications or related field)
• Relevant experience can substitute for formal education

How to Succeed in This Role

• You proactively follow upno reminders needed
• You bring structure where there is ambiguity
• You communicate clearly and early when something is off track
• You take pride in being dependable

MUST HAVE

• This role requires consistency and accountability not just availability
• If you need constant direction this wont be a fit
• If you like owning outcomes and being trusted youll thrive

• Bachelors degree preferred in Business Communications or a related field
• Equivalent practical experience will also be considered

Required Experience:

Senior IC