Office Coordinator Spanish Speaking
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Job Location:
Schaumburg, IL - USA
Monthly Salary:
$ 4128 - 5450
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Requisition ID:54701 IPR#25-00713
Opening Date:04/23/2026
Closing Date:05/07/2026
Agency:Department of Transportation
Class Title: Office Coordinator Option 2
Skill Option:Keyboarding
Salary:Anticipated Starting Salary: $4128 Monthly; Full Range $4128-$5450 Monthly
Job Type:Salaried
Category:Full Time
County:Cook
Number of Vacancies:1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Coordinator. Under direction of the Region IClaims Manager this position performs technical secretarial office support functions relating to the processingresolution of claims filed by and against the department provides clerical support to section staff and conductsinventory.
Essential Functions
- Retrieves copies of crash reports for damaged state property through the Mobil Capture Reporting System (MCR) obtains crash report numbers and initiates a file to collect for the damages.
- Performs support functions for the section staff.
- Keyboards grievances and rebuttals for the Region I Claims Manager as well as personnel and confidential materials concerning job descriptions and evaluations for high school temporary employees and office occupation trainees within the Region I Claims Section.
- Researches and obtains legal documentation for the claims office personnel such as affidavits interrogatories lapsed appropriations and departmental reports.
- Orders and maintains office supplies and equipment inventory.
- Serves as lead worker to the Office Occupations Trainee.
- Inventories Region I Section equipment and materials.
- Performs other duties as required or assigned which are reasonably within thescope of the duties enumerated above.
Minimum Qualifications
- Knowledge skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience.
- Ability to speak and write Spanish at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.
- Ability to keyboard accurately at 30 wpm.
Preferred Qualifications
- Prefers ability to follow oral and written instructions.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
- Prefers extensive knowledge of office practices procedures and programs.
Conditions of Employment
- Successful completion of a background screening.
- The conditions of employment listed here is incorporated and related to any of the job duties as listed in the job description.
About the Agency
The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our environment. We are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time hybrid scheduling)
- Health Life Vision and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours:8:00 AM - 4:30 PM Monday-Friday
Work Location:201 Center Ct Schaumburg Illinois 60196
Work Office: Office of Chief Counsel / Bureau of Claims
Posting Group:Transportation; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: click Application Procedures in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
