Operations Systems Coordinator

Operations Systems Coordinator

Department: Operations
Reports To: Director of Operations
Status: Full-Time Non-Exempt
Salary Range: $31$39 per hour
Typical Schedule: 11:00 a.m. 8:00 p.m. (afternoon/evening presence required)
Location: Campbell Hall Episcopal School Studio City CA

Position Summary
Campbell Hall Episcopal School seeks a highly organized systems-oriented professional to serve as Operations Systems Coordinator. This role oversees and optimizes the digital platforms and operational systems that support campus operations facilities safety and infrastructure.

This position plays a critical role in ensuring that campus systems are accurate integrated user-friendly and aligned with operational and safety priorities. The Coordinator serves as the strategic owner of multiple enterprise platforms and partners closely with Operations Facilities Security and IT to enhance efficiency compliance and long-term asset stewardship.

In addition this role supports the ongoing development and maintenance of the Campbell Hall Emergency Response Plan (CHERP) and serves as the lead on-site emergency coordinator during afternoon and evening hours when primary emergency managers are not on campus. This individual ensures continuity of leadership clear communication and coordinated response during critical incidents.

Primary Responsibilities
Systems Administration & Ownership

• Serve as primary coordinator and subject matter resource for campus systems including EMS ARC Facilities Siemens Asset Essentials ACRE Feenics Delta HVAC BMS SchoolPass Titan LifeLink Vault Enterprise parking systems and additional platforms as implemented.
• Configure maintain and optimize system settings workflows permissions and data structures.
• Manage user access onboarding and offboarding processes and system integrity.
• Ensure platforms remain reliable secure and aligned with school operational goals.
• Coordinate vendor relationships upgrades and system improvements.

Data Integrity & Operational Reporting

• Maintain accurate asset space preventive maintenance credentialing and access-control data.
• Develop reports and dashboards to support facilities planning budgeting compliance event utilization and security audits.
• Provide leadership with clear actionable data for informed decision-making.
• Support long-term capital planning through accurate asset lifecycle tracking.

Integration & Process Improvement

• Partner with IT and vendors to manage integrations upgrades and enhancements.
• Identify opportunities to streamline workflows and reduce manual processes.
• Standardize operational procedures across systems to improve consistency and accountability.
• Support cross-department collaboration to align systems with evolving campus needs.

User Support & Training

• Train faculty staff and operational teams on system usage and best practices.
• Develop documentation user guides and training materials.
• Serve as the primary point of contact for system troubleshooting and vendor coordination.

School Safety & Emergency Management

• Support implementation and maintenance of the Campbell Hall Emergency Response Plan (CHERP).
• Ensure operational systems support campus safety readiness and regulatory compliance.
• Coordinate emergency communications platforms and access control readiness.
• Serve as lead on-site emergency response coordinator during designated afternoon and evening hours when primary emergency managers are not present.
• Provide calm organized leadership during incidents coordinating with security facilities administration and external responders.
• Maintain emergency supplies inventory across classrooms offices and storage caches including routine inspection and timely replacement of expired items
• Participate in emergency drills safety planning and continuous improvement of response protocols.

Additional Responsibilities

• Perform other duties as assigned to support the Operations Department and the broader mission of Campbell Hall.
• Assist with special projects audits compliance reviews and cross-departmental initiatives as needed.

Preferred Qualifications

• Bachelors degree in Facilities Management Information Systems Engineering Business Operations or related field or equivalent practical experience.
• Experience managing enterprise systems related to operations logistics facilities safety or asset management.
• Familiarity with one or more listed systems or comparable platforms.
• Strong technical aptitude and ability to quickly learn and administer new systems.
• Experience working in a campus-based independent school K12 or higher education environment.
• Knowledge of facilities operations preventive maintenance programs and asset lifecycle management.
• Familiarity with access control systems security operations or compliance standards.
• Experience supporting emergency preparedness or safety initiatives.
• Project management experience related to system implementation or process improvement.

Core Competencies

• Systems thinking and attention to detail
• Process optimization and continuous improvement
• Calm leadership under pressure
• Strong organizational and problem-solving skills
• Clear communication with both technical and non-technical stakeholders
• Discretion and professionalism in handling sensitive information
• Commitment to school safety and operational excellence

Candidates who demonstrate strong analytical thinking systems ownership leadership presence and the ability to learn quickly are encouraged to apply even if they do not meet every listed qualification.

EQUAL EMPLOYMENT OPPORTUNITY
Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits ability and potential. Campbell Hall has been is and will continue to be strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race color ancestry national origin religion gender pregnancy sexual orientation family care status veteran status marital status age medical condition and disability.