Executive Assistant to C-Suite

Has God called and equipped you to serve in Ministry where the Good News of Jesus is shared with millions Step into the dynamic role of Executive Assistant to the C-Suite where youll be the strategic cornerstone supporting the Executive through a blend of project management operational finesse and administrative tasks. Here youll take charge independently overseeing a spectrum of responsibilitiesfrom individual projects and departmental initiatives to precise timelines and strategic delegations.

Your influence extends across Marketing Communications Creative Services and Digital realms ensuring seamless administrative support that fuels innovation and efficiency across all departments. Success in this role hinges on your ability to orchestrate the Executives daily operations with precision and effectiveness making every moment count towards achieving our strategic goals.

Heres some of what you will be doing...

• Effectively and efficiently handle administrative duties and provide project management coordination for the Executive partnering to ensure time and focus is available for executive level responsibilities.
• Assist in managing terms and conditions of fully executed and active contracts. Proactively pursue contract renewal or changes as assigned.
• Provide outstanding customer service. Act as the main point of contact for Executives directors and staff regarding both internal and external inquiries appointments and concerns. Proactively respond to inquiries and concerns; clearly and positively communicate solutions with exceptional follow through.
• Effectively and efficiently route and answer questions not requiring Executives attention or time.
• Effectively manage the Executives calendar and schedule to ensure ample time for strategic planning.
• Consolidate the budget of the departments and end of month expense reporting actuals working with them as requested. Develop a system and regularly keep the Executive updated regarding each directors budget and any issues that may arise.
• Create engaging and informative presentations utilizing multimedia and technical tools.
• Monitor and track department travel and training expenditures. Provide invoice management approval tracking and filing of all Accounts Payable/Vendor invoices.
• Assist Executive and directors with adding new vendors to the accounting system.
• Serve as the primary administrative resource for the Executive including but not limited to development of correspondences of both confidential and non-confidential matters email and voicemail communication and other general administrative functions as addition the successful candidate will help book meetings document meeting/discussion highlights coordinate schedules and handle a variety of meeting logistics as well as book travel as requested. Complete expense reports tracking and turning in receipts as well as code and process invoices for payments.
• Partner with Executive and HR to coordinate hiring of new Team Members including interview set-up and tracking of candidates through the process. Proactive assistance with onboarding new team members including setting up appropriate meet & greets answering questions and training.
• Coordinate team events and training such as team building/retreats lunch & learn sessions and holiday celebrations. Act as a liaison to notify/enroll team members in Human Resource led development training.
• Help the Executive and department staff with the understanding and application of information contained in the K-LOVE Team Member Handbook Security Guidelines and other policies including when there are changes announced and implemented. Act as a trusted resource for accurate and current knowledge of ministry-wide norms and protocol.
• Perform other duties as assigned.

Heres some experience and skills we are seeking...

• Associates degree or combination of education/training with relevant experience.
• Project management experience with a proven ability to plan organize lead and direct projects.
• Minimum of 4 plus years of working as an executive assistant supporting an executive leader in an administrative/project management capacity.
• Possess excellent interpersonal skills with the ability to be relatable and develop sincere business/ministry relationships.
• Strong versatile written and verbal communication skills.
• Strong organizational and administrative skills. Ability to demonstrate dependability; can be trusted to follow-through and follow-up. Ability to manage multiple tasks & priorities and pay attention to details while keeping the big picture in mind.
• Demonstrate mature emotional intelligence including composure handling tension/stress appropriately and establishing rapport with others.
• Demonstrated ability with creativity innovative approaches and critical thinking.
• Proven experience with solving problems analyzing issues and making sound decisions.
• Budget management experience; experience establishing and tracking budgets.
• Strong computer skills: advance knowledge of Microsoft Office 365 products (Word Excel PowerPoint Outlook Teams OneDrive SharePoint) Zoom and Adobe Photoshop or equivalent media editing tools.
• Demonstrated ability to work independently; establishing and meeting performance/ministry goals.
• Exhibit versatility and flexibility. Regularly adapts to change while maintaining a positive attitude and high productivity.
• Demonstrated ability to represent ministry and executive staff professionally and maintain confidentiality.

What can we offer you

Someof our benefits package includes:

• Medical Insurance Vision Insurance and company paid Dental
• Company paid life insurance and short term/long term disability insurance
• Company 401k with a generous company match
• Parental leave with Baby Bonding pay
• Generous paid vacation sick leave and holiday time off
• Amazing company culture that includes exclusive access to concerts movie premieres media industry events etc.

As an Equal Opportunity Employer K-LOVE makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class characteristic or status. However K-LOVE is also a religious non-profit organization where all team members contribute to the Companys mission of encouraging our audiences to have a meaningful relationship with Christ. Thereforepursuant to the Civil Rights Act of 1964 Section 702 (42 U.S.C. 2000e I(a)) K-LOVE has the right to hire only candidates who agree with the Companys Statement of Faith. Also as a religious non-profit organization the Company is not governed by the CA Fair Employment and Housing Act.