Administrative Assistant to the Bob Gaglardi School of Business and Economics (00260.34)
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Description
Requirements
Provides a wide range of administrative clerical and financial support services to the Bob Gaglardi School of Business and Economics.
MAJOR DUTIES & RESPONSIBILITIES
- Provides administrative support to the Deans Office by organizing workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems; handles sensitive material.
- Schedules tasks deadlines and milestones for all project stakeholders and administers and monitors resources related to assigned projects on a day-to-day basis including tracking project budgets in collaboration with the Assistant Dean - Operations (ADO); monitors and reports on the progress of projects to the ADO.
- Performs secretarial duties such as receiving and screening incoming calls and materials prioritizing items for the attention of the ADO; word processing a variety of correspondence contracts and agreements.
- Prepares requisitions for purchasing.
- Schedules appointments and arranges meetings; locates and assembles background material for meetings; arranges physical facilities and equipment for meetings.
- Prepares and tracks all HR requisitions.
- Liaises with staff from the HR and Finance Departments for clarification and strategies related to personnel and payroll issues. Disperses new hire paperwork as needed.
- Participates on hiring panels for co-op students.
- Orients and trains new staff and directs work of staff and/or co-op students.
- Prepares and circulates agendas and agenda packages for meetings; takes minutes and distributes to relevant parties.
- Responsible for ensuring and coordinating all print and online internal and external TRU Gaglardicommunications including within the TRU community and with local provincial national and international audiences.
- Sets up and maintains a variety of records and files including files containing confidential and/or sensitive material such as personnel matters and contract/grant issues.
- Researches recommends and produces reports statistics newsletters spreadsheets and charts. Participates in the development of project policies and procedures.
- Makes travel arrangements and reservations; arranges conference registrations; arranges for special functions books facilities and equipment and assists in coordinating events and activities collects fees as required.
- Acts as liaison between TRU Gaglardi faculty and staff and external agencies clients and/or contractors.
- Receives stamps sorts and distributes mail; maintains office supplies inventory.
- Develops TRU Gaglardi web content.
- Maintains the TRU Gaglardiwebsite.
REPORTS TO
Assistant Dean-Operations (ADO) Bob Gaglardi School of Business & Economics
Requirements
EDUCATION
- Undergraduate degree in a related discipline
EXPERIENCE
- Five years related administrative experience
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Demonstrated ability to communicate effectively both verbally and in writing to a variety of audiences including both academics and community partners
- Demonstrated ability to use MS-Office (Word Excel and PowerPoint) applications at an intermediate to advanced skill level
- Ability to accurately perform electronic word processing at a minimum 60 wpm
- Demonstrated ability to use web development and content management applications
- Ability to deal with staff students colleagues and external vendors with courtesy discretion and tact; ability to deal with difficult situations appropriately
- Ability to exercise considerable independent action
- Ability to plan organize and prioritize work while managing multiple diverse and competing priorities to meet deadlines
- Ability to maintain attention to detail in a research environment
- Ability to operate related equipment such as photocopiers fax machines and audio-visual equipment
WORKING CONDITIONS
- Sitting at desk and computer for long periods of time; general office conditions
Required Experience:
IC
About Company
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