Office Administrator

Key Responsibilities

• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• Serve as primary front office contact; manage phones visitors drivers and facility access in compliance with GMP and company standards.
• Coordinate inbound and outbound logistics including driver check-in/out scaling trucks generating scale tickets and processing shipping/receiving documentation.
• Maintain accurate inventory records across storage locations including lot tracking bin assignments and reconciliation of production treatment and milling activities.
• Support seasonal operations:
• Harvest: intake documentation grower lot data entry storage assignments and quality record maintenance.
• Treat Season: verify lot eligibility coordinate treated shipments and manage seed tag tracking and documentation.
• Milling Operations: release lots for milling generate production sheets and reconcile finished goods inventory.
• Coordinate with certified labs and state/federal seed certification agencies to track testing certifications tags and regulatory documentation.
• Prepare and maintain documentation for audits inspections and compliance reviews.
• Process grower contracts delivery records settlements and assist with Accounts Payable coding and approvals.
• Support year-end inventory counts and cycle count reconciliation.
• Maintain organized physical and electronic records in accordance with company policy.
• Perform additional administrative and operational duties as assigned.
• Complies with company safety policies and maintains clean and orderly work area and Good Manufacturing Practices (GMP) and Safe Quality Food (SQF) procedures including timely and accurate documentation of required SQF forms.
• Other duties as assigned by management.

Skills Knowledge and Expertise

• High school diploma or GED required.
• Minimum two (2) years of administrative experience required; manufacturing or agricultural experience strongly preferred.
• Proficient in Microsoft Office (Word Excel Outlook).
• Proficient typing and 10-key data entry skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information.
• Effective verbal and written communication skills.
• Valid drivers license if position requires local travel between facilities or business errands.

• Experience using a Warehouse Management System (WMS) or ERP system.
• Experience supporting operations logistics or production teams.
• Familiarity with inventory documentation shipping paperwork or agricultural commodities.

Benefits

• Employee-owned
• Advancement Opportunities
• Weekly pay
• Insurance coverage that includes medical dental vision and life insurance and flexible spending accounts
• 401(k) with employer match
• Paid holidays and competitive vacation/sick pay plans
• Tuition assistance program
• Employee stock ownership program (ESOP)