Accounts Payable Administrator

We are recruiting an experienced Accounts Payable Administrator to support a high-volume AP department and provide essential clerical and accounting support for our Sacramento-based client. This role is ideal for a detail-oriented professional with strong vendor management skills full-cycle AP experience and the ability to streamline processes in a fast-paced environment. Serving as the primary liaison for vendor account management this position ensures timely issue resolution and adherence to established accounting policies and procedures. The ideal candidate thrives in a structured environment maintains an organized workspace and contributes to continuous improvement within the AP function.

• Pay range $27-$31 /Hour (DOE)
• Direct Hire. 100% onsite.

Responsibilities

• Perform full-cycle accounts payable functions including sorting and classifying incoming billing posting invoices generating vendor payments auditing vendor accounts and maintaining organized AP records.
• Manage integration between Build Pro and Sage 300 ensuring accurate contract coding researching discrepancies and maintaining data integrity.
• Review monthly utility billing code appropriately and ensure timely transfer of utilities at close of escrow.
• Reconcile vendor statements to Sage accounting records research discrepancies and coordinate resolution with vendors and internal teams.
• Identify invoices eligible for payment prepare weekly/monthly check runs assemble voucher packages and ensure compliance with check-release policies.
• Maintain preliminary notice logs joint check schedules and lien release documentation to support accurate and timely vendor payments.
• Communicate regularly with vendors regarding account inquiries discrepancies and payment status.
• Support AP best practices by documenting procedures recommending process improvements and assisting with paperless billing initiatives.
• Monitor AP aging payment timelines discounts and finance charges.
• May assist with annual 1099 preparation and long-term AP data management for warranty and audit needs.

Requirements

• 35 years of high-volume Accounts Payable experience; full-cycle AP required.
• Experience with Sage 300; Build Pro experience preferred.
• Strong attention to detail and accuracy in coding posting and reconciliation.
• Ability to research and resolve vendor account issues independently.
• Proficiency with Microsoft Outlook Word (basic) and Excel (intermediate).
• 10-key proficiency and strong organizational skills.
• High School diploma or equivalent required.