Program Coordinator

The Program Coordinator supports the day-to-day administration and coordination of training programs within a Federal Aviation Administration Part 147-approved Aviation Maintenance Technician School (AMTS). This role ensures students progress through the program in alignment with curriculum requirements regulatory standards and institutional expectations.

The Program Coordinator serves as a central point of contact between students instructors operations and student serviceshelping drive student success maintain compliance and ensure a well-organized and efficient training environment.

Essential Duties & Responsibilities

Program Coordination & Student Progression

• Track student progression through the A&P curriculum (General Airframe Powerplant)
• Monitor attendance academic performance and completion of required competencies
• Ensure students are meeting program milestones and graduation requirements
• Identify at-risk students and coordinate support plans with instructors and leadership

Scheduling & Academic Support

• Coordinate class schedules instructor assignments and lab/shop availability
• Support efficient classroom and lab utilization across cohorts
• Assist in managing capacity start dates and program pacing
• Support continuous improvement initiatives related to curriculum delivery and student outcomes

Compliance & Documentation

• Maintain accurate student training records in accordance with Part 147 requirement
• Ensure documentation aligns with FAA standards including hours tracking and competency completion
• Prepare and support audits including FAA inspections and internal compliance reviews
• Assist with maintaining Training Course Outlines (TCOs) and supporting documentation

Student Experience & Communication

• Serve as a primary point of contact for students regarding schedules program expectations and progression
• Provide clear guidance on program requirements testing timelines and next steps
• Partner with Student Services and Admissions to support onboarding and retention efforts

Testing & Certification Coordination

• Assist in coordinating student readiness for FAA written oral and practical exams
• Track eligibility for testing and ensure required documentation is complete
• Support communication with Designated Mechanic Examiners (DMEs) if applicable

Cross-Functional Collaboration

Work closely with:

• Instructors and Lead Instructors (daily program delivery)
• Admissions (enrollment and cohort planning)
• Student Services (retention and support)
• Leadership (program performance and reporting)

• 2 years of experience in program coordination education operations or administrative roles
• Strong organizational and time management skills
• High attention to detail especially in recordkeeping and compliance
• Excellent communication and interpersonal skills
• Proficiency with spreadsheets student information systems and scheduling tools

Preferred

• Experience in an aviation maintenance environment or technical training school
• Familiarity with FAA Part 147 regulations and AMTS operations
• Experience working with A&P students instructors or maintenance teams