Staff Accountant

New Orleans Film Society

Staff Accountant

(Full-Time // Year-Round)

MISSION:

The New Orleans Film Society (NOFS) is a nonprofit organization dedicated to promoting nurturing and amplifying the diverse voices of filmmakers. We aim to facilitate conversations through film and film-related programming that inspire educate challenge and entertain our audiences.

VALUES STATEMENT:

• Start with the art and allow artistic vision equity and social impact to guide our search for resources.
• Champion filmmakers who have been historically denied access to resources and opportunities within the industry including Southern artists women people of color LGBTQIA people and people with disabilities.
• Seek deep audience engagement.
• Build a working environment that is fair and fulfilling.
• Exhibit dedication and passion and believe that inspired and impactful programs arise from collaboration and mutual respect.

POSITION OVERVIEW:

The New Orleans Film Society is seeking to hire a staff accountant on a full-time basis to manage day-to-day accounting financial reporting and payroll. The candidate must have previous experience handling non-profit accounting and ideally has great working knowledge of Quickbooks and the organizations CRM (Bloomerang). This person needs to have exceptional attention to detail patience and be well-organized.

The Staff Accountant reports directly to the Director of Operations and collaborates closely with the Executive Director.

Principal Duties:

Accounts Payable & Expense Management

• Manage full-cycle accounts payable including invoice processing approval workflows and payment disbursement
• Administer electronic billing systems (e.g. ) including vendor setup and payment scheduling
• Coordinate batch and group payments while maintaining appropriate internal controls
• Record and classify expenses in QuickBooks including credit card transactions (Divvy)
• Ensure proper expense allocation across programs departments and grants

Accounts Receivable & Revenue Tracking

• Generate and distribute invoices; monitor and follow up on outstanding receivables
• Process and record incoming payments including checks electronic payments and software transactions
• Reconcile and record all earned revenue streams (tickets passes memberships donations)
• Maintain accurate donor and customer records in coordination with development/operations teams utilizing the organizations CRM system to ensure consistency between donor data revenue tracking and accounting records
• Support revenue recognition in accordance with accrual accounting and nonprofit standards

Payroll & Employee Compensation

• Process bi-monthly payroll and ensure accurate posting to the general ledger
• Administer payroll system (Gusto) including onboarding new employees and maintaining records
• Coordinate time tracking and approvals for hourly staff
• Monitor employee deductions benefits and reimbursements for accuracy and compliance
• Assist with payroll-related reporting and filings as needed

Grant Accounting & Compliance

• Track monitor and reconcile all grant-related income and expenditures
• Ensure proper allocation of expenses to grants in accordance with grant agreements and restrictions
• Maintain supporting documentation for grant compliance and reporting
• Recognize grant revenue under accrual accounting standards (including restricted/unrestricted funds)
• Assist with grant reporting and audits ensuring alignment with funder requirements

Financial Reporting & Close Process

• Prep and create monthly board report documentation in collaboration with the Executive Director and Board Finance Committee
• Perform monthly and year-end close processes including reconciliations across systems
• Reconcile bank accounts credit cards and subsidiary systems to QuickBooks
• Prepare and analyze financial statements (monthly quarterly annual)
• Support fiscal year close (July 1 June 30) and maintain accurate financial records

Audit Tax & Compliance Support

• Prepare schedules and documentation for external auditors and tax preparers
• Assist with annual audit and Form 990 preparation
• Ensure compliance with nonprofit accounting standards and internal policies
• Maintain organized financial records and audit trails

Budgeting & Financial Planning

• Assist in development of annual operating budget and mid-year revisions
• Maintain budget tracking within QuickBooks and monitor actual vs. budget performance
• Provide variance analysis and support program managers in understanding financial performance

Skills Experience Qualifications:

• Alignment to the organizations stated mission and values
• Previous working experience in non-profit accounting especially grants
• Great practical knowledge of online Quickbooks
• Up to date knowledge of accounting standards and regulations
• Accounting degree and/or other certifications preferred
• Ability to prepare and maintain cash flow forecasts short-term and long-term
• Previous working experience of payroll system(s)
• Proficiency using CRM software; Bloomerang experience a plus
• Superb attention to detail great math skills

• Self-starter with strong initiative drive sense of urgency & ability to work with a high degree of autonomy
• Very savvy with tech software
• Great organization planning and productivity skills
• Represents confidentiality and integrity
• Lives in the New Orleans metro area or is willing to relocate by the start of the position.

Benefits & Compensation:

This position is full-time exempt and the salary range is $65000 per annum.
Full-time staff members are eligible to receive the following benefits:

• Health insurance (medical dental vision group term life) fully paid by NOFS
• 6 paid weeks of parental leave
• 13 paid holidays per year
• Short- and long-term disability insurance
• Flexible vacation policy
• Professional development opportunities

The New Orleans Film Society reserves the right to change the listed benefits at any moment with advance notification to employees.

Location:

New Orleans Film Society staff work primarily in its office location with some remote work flexibility. The candidate should live in the New Orleans metro area or be willing to relocate for the start of the position. The New Orleans Film Society is not able to offer a relocation package.

How to Apply:

Applications are accepted on a rolling basis until the position is filled.

No phone calls or inquiries from recruiters will be accepted. Please do not email any staff member individually.

EQUAL OPPORTUNITY EMPLOYER

New Orleans Film Society fosters a creative and professional environment that reflects the diversity of New Orleans. We actively recruit a wide pool of applicants representing dimensions of difference that include but are not limited to age national origin ethnicity race religion ability sexual orientation gender or political affiliation.