AI Automation & IT Systems Architect
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Job Location:
Newmarket, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
AI Automation & IT Systems Builder
Location: Newmarket NH (inoffice / local commute required; limited hybrid possible)Type: Full-time
The short version:
Were looking for a hands-on builder to own and execute our AI initiatives and handle a significant portion of our IT and systems architecture needs.This is not a strategy role. This is not a vendormanagement role.
This role exists to build and deploy real systems that remove manual work connect fragmented tools and materially improve speed accuracy and scalabilityespecially across production graphics (artwork proofs and color separations) ERP integrations warehouse and production systems and sales prospecting and targeting.
This is an inhouse role. You will work closely with our production warehouse graphics and sales teams and must be local enough to commute to our Newmarket NH office.
This is a handson build role. You will personally design code deploy integrate and support the systems you create.
Why this role exists:
We have clear compounding opportunities to improve how our systems talk to each other and how work flows through the business:Faster more consistent client artwork proofs
AIassisted color separations for straightforward screenprinting jobs
Scalable design generation for client selection
Smarter faster sales prospecting and targeting
Better connectivity between our ERP warehouse management bulk order processing and production scheduling systems
Today too much work is slowed down by manual steps disconnected systems and oneoff workarounds. This role exists to fix thatby building durable welldesigned integrations and automation.
What youll build (real systems not hypotheticals):
You will be expected to directly design build and deploy systems such as:1) Proof Automation (Proof Factory)
Automate creation of clientready artwork proofsEnforce layout branding and production rules
Reduce revision cycles and manual designer labor
Improve handoff from sales graphics production
2) AIAssisted Color Separations (starting simple)
Build a pipeline for basic / straightforward separationsAutomatically route complex art to human review
Include QA checks so production receives reliable output
Measure throughput accuracy and exception rates
3) Design Generation for Client Selection
Generate curated design sets clients can choose fromApply guardrails for brand standards and trademark risk
Output productionready vector formats where possible
4) ERP & Systems Integration
Connect our existing ERP to other tools via APIs middleware or custom integrations including:Warehouse management systems
Bulk order processing tools
Production scheduling and capacity planning systems
Reduce duplicate data entry and manual reconciliation
Improve reliability and flow of data across operations
5) Sales Prospecting Acceleration
Build tools that help reps identify and prioritize accountsAutomate research summaries and targeting insights
Reduce time to first draft for outbound outreach
6) Core IT & Systems Ownership
Microsoft 365 administration (accounts access permissions)Device and user lifecycle (onboarding/offboarding)
Security basics (MFA backups access controls)
Coordinate with outside IT support when appropriate
What success looks like (first 90 days)
By day 90 you will have delivered:A live proof automation MVP used by the graphics team
A working AIassisted separations workflow for simple jobs
At least one meaningful ERP integration that eliminates manual steps
A sales prospecting tool that measurably saves reps time
A prioritized and documented roadmap for systems integration and automation
You will be judged on working systems adoption reliability and measurable impactnot slide decks.
Core responsibilities
Analyze & strategize
Collaborate with business leaders and stakeholders to understand objectivesAnalyze existing processes and systems to identify inefficiencies and constraints
Translate business problems into solvable system and automation opportunities
Design & develop solutions
Translate business requirements into technical specifications and architecturesPersonally design and build integrations automations and internal tools
Ensure systems are maintainable testable and wellstructured
Evaluate technology
Research and evaluate existing and emerging technologiesRecommend solutions based on business fit scalability cost and risk
Lead implementation
Lead implementations endtoend from concept through deploymentGuide any supporting developers or vendors when used while remaining handson
Ensure systems meet business objectives and technical best practices
Ensure performance security & reliability
Design systems for scalability security and performanceTroubleshoot issues across integrated systems
Establish backup recovery and failuremode considerations
Manage stakeholders
Act as a bridge between technical and nontechnical teamsClearly communicate system concepts tradeoffs and progress
Keep stakeholders aligned on scope expectations and outcomes
Documentation & standards
Create and maintain technical and architectural documentationDocument integrations data flows operational procedures and diagrams
Reduce singlepoint knowledge risk through clear documentation
Required skills & background (nonnegotiable)
Strong handson builder experienceshipping internal systems people actually rely onProven experience integrating systems via APIs middleware or custom workflows
Proficiency with automation scripting APIs or lightweight application development
Ability to turn fragmented messy workflows into reliable connected systems
Solid IT and systems fundamentals (Microsoft 365 access control troubleshooting)
Ability and willingness to work onsite and collaborate in person with operational teams
Preferred (but not required)
Art design or production graphics background (formal training or realworld experience)This role will build artrelated and productioncritical tools including proofs and color separations
You do not need to be a fulltime designer but understanding production art is a strong plus
Experience with screen printing prepress warehouse or production workflows
Familiarity with vector and raster design pipelines (Illustrator PDFs SVGs etc.)
Experience working with ERP WMS or manufacturing / production systems
Experience integrating AI into operational systems (not just prompting)
Traits that will win here
You ship and iterate quicklyYou think in systems not silos
You care about reliability as much as speed
You communicate clearly with technical and nontechnical audiences
Youre pragmatic about what shouldand should notbe automated
Interview / skills test
Timeboxed practical exercise: Choose one:Proof automation
Basic color separations assist
ERP downstream system integration
Sales prospecting acceleration
Youll be asked to provide:
A simple architecture outline
Data flow and integration approach
QA exception handling and failure modes
Metrics you would use to define success
Important clarifiers (read carefully)
This is an inhouse onsite role based in Newmarket NH. Applicants must be local or willing to relocate.This is a handson build role. You will personally design code deploy integrate and support the systems.
If you prefer managing vendors over building this wont be a fit.
Why this is a unique opportunity
This role sits at the intersection of AI systems architecture art production warehouse operations and sales.If you want to build real systems connect real operations and see immediate companywide impact from your workthis role is for you.
Required Experience:
Manager
About Company
PromoCentric is a full-service promotional marketing agency. We offer products from top brands with custom sourcing and logistical solutions. Learn more.
