Academic Assistant III Medical Education

Medical Education

Job Location:

Gainesville, FL - USA

Hourly Salary: $ 19 - 25

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Academic Assistant III
Job Description:	The Academic Assistant III supports the vision and strategy of assigned academic programs by providing advanced administrative and operational support to course managers. The role coordinates routine course tasks maintains academic systems and documentation facilitates student- and faculty-facing processes and ensures timely accurate execution of program workflows. The position partners closely with Academic Program Specialist I faculty students and stakeholders to enable high-quality program delivery. About This Role: Core Academic and Program Operations Support Maintain Canvas course sites by posting and updating syllabi schedules handouts assessments announcements and other materials; create and publish templated course shells or modules as directed ensuring all links and files are accurate. Prepare and support course materials and communications by copy-editing documents distributing instructional resources and assisting faculty/Academic Program SpecialistI with routine content development such as slide decks handouts uploads and roster lists. Process routine data entries and updates across program systems (e.g. faculty reports calendar updates attendance logs gradebook preparation) to maintain accurate program records. Coordinate logistics for academic activities meetings events and small-group instructional sessions and simulations. Examples included room reservations technology requests exam administration and related course or event needs. Manage academic resources and compliance tasks such as facilitating textbook adoptions (forms tracking submission record updates) and maintaining program manuals directories handbooks and checklists. Student Support and Educational Services Provide front-line guidance on course expectations deadlines and processes; triage inquiries and escalate to Academic Program Specialist I or faculty as needed. Facilitate ADA support by reviewing course materials for accessibility needs (e.g. alt text accessible PDFs captioning requests headings/styles) preparing ADA-compliant versions as directed coordinating required adjustments with instructors and documenting completion. Assist with absence and appeal reviews by collecting documentation routing to Academic Program Specialist I/leadership and communicating outcomes. Support exam and exam-review logistics and communications for testing accommodations as directed. Program Administration Monitoring and Compliance Support Collect evaluations organize feedback and prepare summary spreadsheets or templates for Academic Program Specialist I review. Maintain accurate records in alignment with FERPA HIPAA and unit procedures; support routine file audits and document retention. Assist with data cleanup list maintenance and recurring reports (e.g. participation/completion reports instructional data). Support periodic updates to program documents templates or shared administrative resources. Collaboration and Stakeholder Coordination Schedule and attend course debriefings; capture minutes action items and follow-ups; track completion of assigned tasks. Support preceptorship operations administratively (e.g. template emails roster updates document collection) as directed by Academic Program Specialist I. Update webpages or program content under Academic Program Specialist I direction to maintain accuracy of student-facing information (e.g. syllabi links schedules). Additional Operational Responsibilities Compile instructional effort and other system reports; reconcile discrepancies and escalate issues to Academic Program Specialist I. Maintain shared drives trackers and standard operating templates; update indexes and link maps for ease of use. Prepare routine communications using approved templates (student notices reminders confirmations) and manage distribution lists. Provide backup task-level support to course managers during peak periods or absences as needed. Assist with special projects events or unit initiatives within defined procedures and timelines. About the College of Medicine The University of Floridas College of Medicine advances health through education research and patient care with a strong focus on innovation and excellence. It prepares future healthcare leaders through a rigorous curriculum that blends foundational sciences with hands-on clinical experience while promoting interdisciplinary collaboration and community engagement. With cutting-edge research and state-of-the-art facilities the college plays a vital role in improving healthcare outcomes and shaping the future of medicine. For more information about the College of Medicine and its programs visit College of Medicine. We Offer Exceptional Benefits: Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages:(includes over 10 paid holidays as well as paid family sick and vacation leave) Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer
Expected Salary:	$19.15 - $25.19 per hour
Required Qualifications:	Bachelors degree; or an equivalent combination of education and experience.
Preferred Qualification:	The ideal candidate will possess: Experience in higher education academic administration or student services with the ability to follow maintain and update SOPs manuals handbooks and other course documentation. Proficiency with academic and digital content systems including updating course materials in a curriculum management system reviewing and formatting content for ADA/accessibility compliance and making basic text link and document updates. Familiarity with roster management documentation collection or coordination of external learning opportunities. Perform accurate data entry and Excel-based tracking and maintain academic records and documents with meticulous file management in compliance with FERPA (and HIPAA where applicable). Logistics coordination experience including room reservations agendas materials and calendaring. Customer-service oriented with demonstrated ability to triage inquiries and route complex items. Experience supporting evaluations and grade-related workflows (e.g. collecting evaluations assisting with grade submissions in defined processes).
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and contact information for three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Junior IC

Classification Title:Academic Assistant IIIJob Description:The Academic Assistant III supports the vision and strategy of assigned academic programs by providing advanced administrative and operational support to course managers.The role coordinates routine course tasks maintains academic systems an...

Classification Title:	Academic Assistant III
Job Description:	The Academic Assistant III supports the vision and strategy of assigned academic programs by providing advanced administrative and operational support to course managers. The role coordinates routine course tasks maintains academic systems and documentation facilitates student- and faculty-facing processes and ensures timely accurate execution of program workflows. The position partners closely with Academic Program Specialist I faculty students and stakeholders to enable high-quality program delivery. About This Role: Core Academic and Program Operations Support Maintain Canvas course sites by posting and updating syllabi schedules handouts assessments announcements and other materials; create and publish templated course shells or modules as directed ensuring all links and files are accurate. Prepare and support course materials and communications by copy-editing documents distributing instructional resources and assisting faculty/Academic Program SpecialistI with routine content development such as slide decks handouts uploads and roster lists. Process routine data entries and updates across program systems (e.g. faculty reports calendar updates attendance logs gradebook preparation) to maintain accurate program records. Coordinate logistics for academic activities meetings events and small-group instructional sessions and simulations. Examples included room reservations technology requests exam administration and related course or event needs. Manage academic resources and compliance tasks such as facilitating textbook adoptions (forms tracking submission record updates) and maintaining program manuals directories handbooks and checklists. Student Support and Educational Services Provide front-line guidance on course expectations deadlines and processes; triage inquiries and escalate to Academic Program Specialist I or faculty as needed. Facilitate ADA support by reviewing course materials for accessibility needs (e.g. alt text accessible PDFs captioning requests headings/styles) preparing ADA-compliant versions as directed coordinating required adjustments with instructors and documenting completion. Assist with absence and appeal reviews by collecting documentation routing to Academic Program Specialist I/leadership and communicating outcomes. Support exam and exam-review logistics and communications for testing accommodations as directed. Program Administration Monitoring and Compliance Support Collect evaluations organize feedback and prepare summary spreadsheets or templates for Academic Program Specialist I review. Maintain accurate records in alignment with FERPA HIPAA and unit procedures; support routine file audits and document retention. Assist with data cleanup list maintenance and recurring reports (e.g. participation/completion reports instructional data). Support periodic updates to program documents templates or shared administrative resources. Collaboration and Stakeholder Coordination Schedule and attend course debriefings; capture minutes action items and follow-ups; track completion of assigned tasks. Support preceptorship operations administratively (e.g. template emails roster updates document collection) as directed by Academic Program Specialist I. Update webpages or program content under Academic Program Specialist I direction to maintain accuracy of student-facing information (e.g. syllabi links schedules). Additional Operational Responsibilities Compile instructional effort and other system reports; reconcile discrepancies and escalate issues to Academic Program Specialist I. Maintain shared drives trackers and standard operating templates; update indexes and link maps for ease of use. Prepare routine communications using approved templates (student notices reminders confirmations) and manage distribution lists. Provide backup task-level support to course managers during peak periods or absences as needed. Assist with special projects events or unit initiatives within defined procedures and timelines. About the College of Medicine The University of Floridas College of Medicine advances health through education research and patient care with a strong focus on innovation and excellence. It prepares future healthcare leaders through a rigorous curriculum that blends foundational sciences with hands-on clinical experience while promoting interdisciplinary collaboration and community engagement. With cutting-edge research and state-of-the-art facilities the college plays a vital role in improving healthcare outcomes and shaping the future of medicine. For more information about the College of Medicine and its programs visit College of Medicine. We Offer Exceptional Benefits: Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages:(includes over 10 paid holidays as well as paid family sick and vacation leave) Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer
Expected Salary:	$19.15 - $25.19 per hour
Required Qualifications:	Bachelors degree; or an equivalent combination of education and experience.
Preferred Qualification:	The ideal candidate will possess: Experience in higher education academic administration or student services with the ability to follow maintain and update SOPs manuals handbooks and other course documentation. Proficiency with academic and digital content systems including updating course materials in a curriculum management system reviewing and formatting content for ADA/accessibility compliance and making basic text link and document updates. Familiarity with roster management documentation collection or coordination of external learning opportunities. Perform accurate data entry and Excel-based tracking and maintain academic records and documents with meticulous file management in compliance with FERPA (and HIPAA where applicable). Logistics coordination experience including room reservations agendas materials and calendaring. Customer-service oriented with demonstrated ability to triage inquiries and route complex items. Experience supporting evaluations and grade-related workflows (e.g. collecting evaluations assisting with grade submissions in defined processes).
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and contact information for three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No