Administrative Assistant

Role Summary
We are currently seeking an Administrative Assistant to join our team in Kingston! The Administrative Assistant is responsible for the day-to-day operations organization and maintenance of the regional tool crib. This role ensures that tools equipment and consumables are available properly tracked maintained and returned in a timely manner to support project execution. The Administrative Assistant plays a key role in supporting field teams by coordinating tool distribution managing inventory accuracy and fostering strong communication between job sites procurement and operations.

Why This Role Matters
Reliable access to tools and equipment is critical to keeping projects on schedule and crews productive. This role directly supports field operations by ensuring the right tools are available compliant and ready for use while maintaining accurate inventory records and certifications. The Administrative Assistant helps reduce downtime improve accountability and support safe efficient project delivery.

Key Impact / Purpose

• Ensure tools equipment and consumables are available tracked and properly maintained to support active projects.
• Maintain accurate inventory data and documentation to support operational planning and KPIs.
• Support field teams through timely coordination communication and problem resolution.
• Contribute to a safe organized and efficient warehouse / tool crib environment.

Duties and Responsibilities:

• Helps maintain all tool crib operations including issuing receiving tracking and organizing tools and equipment.
• Maintain accurate records of tool usage inventory levels repairs and replacements.
• Coordinate tool deliveries and returns with project teams and drivers and shipper & receiver.
• Support procurement by identifying replenishment needs and assisting with tool and consumable selections.
• Ensure the tool crib is clean safe well-organized and compliant with Modern Niagara policies.
• Maintain and update digital tooling systems
• Helps coordinate calibration certification or warranty service for applicable equipment.
• Support costâcontrol initiatives by minimizing loss damage and unnecessary spending.
• Make Weekly visual inventory of sea-cans to assess availability of equipment.

MustâHaves:

• Strong organizational and timeâmanagement skills
• Proficient computer skills including Excel
• Clear and professional communication skills (verbal written and electronic)
• Attention to detail and accuracy in data entry and record keeping
• Ability to work independently and solve problems
• Willingness to learn and adapt in a fastâpaced environment
• Ability to work collaboratively with field teams operations and vendors
• Comfortable working in a role that is approximately 75% administrative / officeâbased and 25% warehouse or tool cribâbased
• Comfortable working in a warehouse or tool crib environment and able to wear required PPE including steelâtoed safety boots

NiceâtoâHaves:

• Knowledge of construction tools and equipment
• Previous experience in a tool crib warehouse or construction support role
• Experience working with inventory or assetâtracking systems

This is a new position. Expected annual compensation; $47500 - $52000.

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness mobile phones travel home and auto insurance and many others.
• Here at Modern Niagara because we know our people are the best in the industry we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are
Modern Niagara helps building owners managers and general contractors meet the mechanical electrical integrated building technology and building services needs of their buildings across Vancouver Calgary Edmonton Toronto Southwestern Ontario and Ottawa. We are committed to having a positive and meaningful impact on Canadas infrastructure and on the communities where we live learn work and heal. We build for life.

Our Culture & Values
We value passion initiative determination professionalism and teamwork. Health and safety are embedded in everything we do and our award-winning safety culture consistently performs well above industry standards.

Diversity Equity & Inclusion at Modern Niagara
We are committed to building a diverse equitable and inclusive organization where everyone has access to opportunity feels a sense of belonging and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women Indigenous Black racialized 2SLGBTQIA people people with disabilities and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process please contact us at so we can make appropriate arrangements.

We appreciate every applicants interest in joining Modern Niagara. Only those selected for an interview will be contacted.

Required Experience:

Junior IC