Executive Assistant II (Family Medicine & Primary Healthcare) [Family Medicine Clinics]

Application Deadline: 4 May 2026

Date of Issue: 21 April 2026

Amended on: 22 April 2026

Vacancy Notification Circular 260461

Rank: Executive Assistant II

Department / Cluster: Family Medicine Clinics / Department of Family Medicine & Primary Healthcare / Hong Kong Island Cluster

Pay: HK$19764 to HK$24023 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. To provide administrative and clerical support to medical teams of clinical departments for daily functions including:

- Preparation of call list

- Duty rosters management

- Patient services arrangements

- Administrative support to consolidate clinical reports

- Clinical audit & data reports for quality improvements

- Clerical support for consolidation of reports

- Patient complaint management

- Confidential registry

- Medical reports tracing and tracking

- Department asset management

- Record management

- Preparation of Statistics

- Various HR-related matters (e.g. recruitment rotation training sponsorship outside work special allowances applications leave management etc)

2. Perform any other duties as assigned by supervisors.

Entry Requirements:

1. Completed F.5/S.5 with:

i) Passes in 5 subjects in the HKCEE including English Language (Syl B) and Chinese Language or equivalent; OR

ii) 5 subjects in the HKDSE attaining the level specified below:

- Level 2 in English Language and Chinese Language; and

- Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent

AND diploma in a specialized function; OR

2. Completed F.5/S.5 AND relevant diploma in a specialized function with experience.

Preferred Attributes:

1. Good interpersonal skills.

2. Proactive and able to work independently.

3. Self-motivated with strong sense of responsibility.

4. Fluency in spoken Cantonese good command of written English and Chinese. Putonghua is preferred.

5. Proficient in computer skills including English and Chinese word processing MS Word Excel and PowerPoint.

6. Knowledge in the application of Access and SPSS is an added advantage.

Remarks:

1. Please referto for Notes to Applicants.

2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years relevant experience within HA may also be considered.

3. The selected candidate will be posted to Hong Kong Island Cluster Family Medicine Clinics (Siu Sai Wan / Wan Chai Violet Peel / North Point Anne Black / Sai Wan Ho / Shau Kei Wan Jockey Club / Chai Wan / Wan Tsui / Stanley / North Lamma / Sok Kwu Wan / Peng Chau).

Please submit application online on or before 4 May 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries please telephone.