Office Administrator

Primary Responsibilities/Essential Functions

Office Administration

• Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.
• Collates and labels incoming mail each morning to ensure appropriate distribution.  Responsible for filing and archiving in order to keep office organized.  Updates the employee organization chart and phone list.
• Addresses special requests/projects such as collecting and organizing data performing account analyses preparing ad hoc reports assisting with system implementations and upgrades and coordinating with personnel from other departments as required.
• Assists with and serves as a back-up for other functions within the department as needed
• Coordinate and establish vendors for various site needs including consumable products
• Create new employee visitor and replacement badges as necessary
• Ordering and tracking all Employee Uniforms including outwear and PPE cleaning request
• Track employee reimbursement for boots/safety glasses
• Order office supplies including PPE and maintaining adequate inventory; handle plant services including dumpster pick-up cleaning services
• Maintain plant master key/lock list and inventor tracks/documents/issues keys and locks
• Assists with and serves as a back-up for other functions within the department as needed
• Maintain waste tracking and fuel tracking spreadsheets
• Organize resources for meetings lunch and visitors
• Act as liaison with the IT department in setting up equipment and troubleshooting problems
• Completes miscellaneous clerical tasks assigned by the Plant Operations HR and SHE Managers

Human Resources

• Submit accurate and timely payroll information to corporate payroll department by the required deadlines.  Investigates and resolves any pay issues in a quick and efficient manner.  Identifies long term or systemic issues and makes recommendations for process improvements.

• Create job postings review job seekers coordinate interviews and selection processes to include but not be limited to ensure appropriate background checks and other screens are completed.  Ensure compliance with all applicable regulations and laws. 

• Provide resource for employee training and develop activities and needs including at a minimum an onboarding program for new employees.

• Provide support and mentoring for employee relations issues.

• Partner with management to communicate various Human Resource policies procedures plans etc.

• Support and lead strategic and tactical HR initiatives for the location and drive process improvements in people processes to establish and execute on world class HR actions.

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with co-workers Company business associates and the general public.
• Work together in a cooperative spirit to serve the best interests of the Company.
• Operate in a fully responsible manner and comply with the law and Company policy.

Education/Professional Certifications/Licenses

The following is the basic qualification: 

• Bachelors degree in Human Resources or related field
• Or a High School diploma with 5 or more years of experience supervising an office staff and/or providing Human Resource support.
• Valid drivers license

The following is the preferred qualification: 

• SHRM Certification

Experience

The following is the basic qualification: 

• Previous experience as a Human Resource partner for a manufacturing plant.
• Two years previous experience and on-the-job training related to accounting and relevant clerical tasks
• Two or more years of experience in a manufacturing environment.

The following are preferred:

• 2 or more years of experience in an office setting at a soybean processing plant or similar plant in the agricultural industry

Knowledge/Skills/Abilities (including any physical demands)

The following are the basic qualifications: 

• Knowledge of administrative clerical and accounting procedures
• Basic knowledge of HR laws and procedures
• Change Management skills
• Ability to read and analyze incoming memos submissions and reports to determine their significance prioritize and distribute to proper individuals
• Leadership skills in order to mentor motivate and articulate duties to staff and peers
• Ability to listen to and understand information and ideas presented verbally electronically or otherwise and respond appropriately
• Ability to recognize issues (or potential issues) and make determination regarding resolution.
• Ability to maintain confidential information
• Proficiency with spreadsheet and word-processing software (e.g. Excel and MS Word) and ability to explain teach and mentor others with courteously and respect
• Ability to work independently in a fast-paced environment handle multiple tasks and prioritize workload
• Ability to set goals for self and other office staff and develop plans to organize and meet those goals       

The following are preferred:

• Knowledge of agricultural industry
• Knowledge of current teaching/mentoring techniques

Equipment Used

Typical office equipment: PC telephone fax machine copy machine/printer

Working Conditions

Typical office environment with regular and routine exposure to manufacturing environment that include noise temperature extremes dust and fumes as well as dampness.  Extensions of regular working hour are occasionally necessary to complete time-sensitive projects or to respond to emergencies.

Decision Making/Accountability

• Applies knowledge in performing job duties. Provides any other assistance as directed by supervisor. Prioritizes personal workload throughout the day to ensure meeting deadlines. Consults with supervisor regarding complex issues as necessary but will be responsible for decisions and determinations regarding office related issues in the absence of the General Manager.

Safety Health & Environmental Responsibilities

• Be an active member of the facility SHE Program.  Maintains good working knowledge of SHE policies rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to.  Ensures employees are provided required training for area assigned and jobs and tasks prior to assigning work.  Ensures area of responsibility is maintained in orderly and safe manner.  Ensures unsafe working conditions are remedied as soon as practicable.  

Quality & Product Safety Responsibilities

• Maintains good working knowledge of Quality and Product Safety policies rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and product safe manner. Ensure unsafe product working conditions are remedied as soon as practicable.

Louis Dreyfus Company provides equal employment opportunities to all without regard to race color religion national origin ancestry gender sexual orientation genetic information marital status veteran status disability or any other protected status.

Additional Information :

Additional Information for the job

What We Offer

We provide a dynamic and stimulating international environment which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

- Comprehensive benefits program including medical dental and vision care coverage flexible spending account plans employee assistance program life insurance and disability coverage
- 401k with Company Match
- Family Friendly Benefits including childbirth and parental leave fertility and family building benefits
- Paid Time Off (PTO) and Paid Holidays
- Flexible work available (not applicable to all roles)

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity equity and inclusion.

LDC encourages diversity supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Equal employment opportunity (EEO)

Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value both for our business and for other value chain stakeholders: our people our business partners the communities we touch and the environment around us

Remote Work :

No

Employment Type :

Full-time