Business Support Analyst

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Purpose:

The key purpose of a Business Support Analyst is to provide administrative and operational support to a larger group of employees ensuring the smooth functioning of their daily business activities. The Business Support Analyst manages travel arrangements processes expense reports and coordinates logistics across varying time zones. They handle correspondence maintain organized records and assist with meeting coordination and event planning. The role requires strong organizational skills attention to detail and the ability to work collaboratively across teams. Ultimately a Business Support Analyst plays a vital role in enhancing team productivity and maintaining efficient operational workflows.

Responsibilities:

• Provide administrative support to a broader team of employees across the Americas Board and Transactions team.

• Schedule and manage travel arrangements across varying time zones including flight bookings accommodations securing ground transportation and visa/permit requirements (if required).

• Manage and reconcile expenses including creating expense reports tracking receipts and submitting expense reports for reimbursement.

• Draft and prepare business correspondence including emails reports and any other miscellaneous correspondence as needed.

• Coordinate and prepare materials for meetings such as agendas minutes and presentations and ensure smooth logistics for internal and external meetings.

• Assist in planning and coordinating corporate events conferences and other special occasions.

• Organize and maintain documents and files ensuring ease of access and retrieval of information.

• Conduct research gather data and prepare reports and documentation as required.

• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.

• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).

• Adhoc duties but not limited to (i.e. arranging IT support arranging signing of key documentation assisting new joiners etc.).

• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.

• Build and maintain positive relationships with internal and external stakeholders.

• Be adaptable to changing priorities urgencies and last-minute requests while maintaining composure and professionalism.

To apply you need to have:

• Bachelors degree or equivalent experience is strongly preferred.

• At least 1-2 years of administrative or business support experience.

• Proven ability to handle confidential information discreetly in a diplomatic manner.

• Flexible and can overcome a learning curve quickly.

• Strong communication skills on multiple platforms and mediums (email text in-person video calls etc.).

• Tech savvy and familiar with working in the Microsoft Office suite Adobe Acrobat and/or Bluebeam Webex Zoom etc.

• Ability to work across multiple time zones and flexible in work schedule.

• Exceptional attention to detail.

• Strong organizational and time management skills.

• Strong travel and diary management skills.

• Extensive experience with travel and accommodation booking.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.