Records Management Specialist Sakatti

We are looking for a Records Management Specialist to support in an operational role for the execution and day-to-day management of document control activities within the project. The role focuses on the correct implementation maintenance and compliance of document management processes and systems (e.g. Aconex) that ensures compliance with corporate standards and industry best practices.

You will support the development and ongoing maintenance of Document Management Procedures and guidelines providing guidance on workflows and compliance requirements. Working closely with project technical and nontechnical functions as well as support teams you will adhere to Corporate Guidelines and identify opportunities to improve contractor compliance ensuring excellence in document control across all project phases

Core Responsibilities (amongst others):   

• Support to follow the standard Document Management Procedure aligned with the Corporate Document Management Guidelines.
• Maintain and continuously improve records management procedures guidelines used on the project.
• Submit monthly reporting consolidating key data from the records management system.
• Provide additional administrative support to the Principal Record Management function and Project Controls Manager as needed.
• Demonstrate visible leadership in Safety Health and Environmental (SHE) performance.
• Establish and maintain document registers for all controlled documentation across the project.
• Execute document control activities in accordance with established procedures standards and project requirements.
• Upload review classify distribute and archive project documentation within Aconex.
• Ensure document accuracy version control metadata integrity and traceability.
• Monitor document workflows to ensure timely reviews approvals and distributions.
• Support project teams by providing operational guidance on document control processes and system usage.
• Perform quality checks to ensure compliance with document numbering naming conventions and lifecycle rules.
• Maintain registers logs and reports related to document status and progress.
• Coordinate with internal and external stakeholders to resolve document-related issues.
• Support audits and compliance reviews by ensuring document records are complete and up to date.

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Qualifications :

• Extensive practical experience in a similar role and project context.
• Recognised as a subject matter expert in integrated document and records management practices.
• Demonstrated ability to drive innovation and implement best-in-class document control systems and initiatives.
• Proven proficiency in the use and administration of commonly known DMSs some examples are listed below the primary system used by Anglo American is Aconex training will be provided to the successful candidate.
• M-Files
• DocALMA (Vitec ALMA)
• Aiddocs
• Solu 365
• Joisto
• Microsoft SharePoint (Microsoft 365)
• Microsoft OneDrive / Teams (as part of M365 ecosystem)
• OpenText
• Hyland OnBase
• ELO ECM
• LogicalDOC
• Aconex (Oracle)
• Bentley ProjectWise
• Trimble / Tekla document management ecosystem
• Familiarity with Microsoft SharePoint and Teams as secondary platforms.
• Knowledge of change management principles and process improvement methodologies.

Additional Information :

Who we are

At Anglo American were redefining what it means to mine responsibly. We lead with integrity care deeply about people and the planet and constantly push the boundaries of innovation to work safer and smarter. From reducing water and energy use to pioneering precision extraction technologies were committed to sustainable practices that deliver real impacttoday and for generations to come.

How we are committed to your safety

Nothing is more important to us than ensuring you return home safely after a days work. To make that happen we have the most rigorous safety standards in the industry. Not only that were also continually investing in new technologies from drones to data analytics that are helping to make mining safer.

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How to apply

To apply for this role please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of the process.

Remote Work :

No

Employment Type :

Full-time