12-Month Finance Assistant

Position:Full Time / Non-Exempt

Reportsto: Director of Finance

Position Summary:TheFinance Assistantsupports day-to-day finance operations for a growing nonprofit organization by managing core accounts payable and accounts receivable functions supporting cash managementmaintainingaccuratefinancial records andassistingwith month-end processes and special projects. This role helps ensuretimelyandaccuratepayment processing proper documentation strong internal controls and responsive service to vendors and staff.

Primary Responsibilities:

Accounts Payable and Accounts Receivable Processing

• Process vendor invoices by verifying coding supporting documentation receipt of goods or services andapprovals before entry into the accounting system.

• Perform or support invoice entry batch summary balancing submission for approval verification posting and maintenance of complete electronic and physical AP files.

• Execute weekly check runs online payments and ACH payments andmaintainpayment schedules as needed.

• Review deposits post cash receipts support daily deposit documentation andmaintainbackup for monthly invoicing and otheraccountsreceivable activity.

• Maintain open and paid vendor files vendor master records W-9 documentation and 1099 information for new and existing vendors.

• Research past-due balances vendor statements duplicate payments payment complaints and other discrepancies and follow through to resolution.

• Copy and organize vendor invoices and related documentation for contract billing reconciliations audits and funder compliance.

• Coordinate closely with internal teams to ensure donations reimbursementspurchasingactivity and other financial transactions are supported byappropriate backupand coded correctly.

Employee Reimbursements and Credit Cards

• Processemployee reimbursements including mileage travel and business expenses for policy compliance approvals documentation and correct coding.

• Prepare spreadsheets and support reconciliation for organizational credit card transactions including obtaining missing receipts and ensuring allowable businesspurposeand grant compliance where applicable.

• Educate staff on expense procedures reimbursement requirements check requests and documentation standards.

Month-End Administration and Finance Support

• Assist the Director of Finance and Administration Finance Director Staff Accountant or other finance leadership with month-end close tasks unpaid invoice tracking balance sheet reconciliation support and administrative responsibilities.

• Maintain financial binders cash control records filing systems and other finance documentation.

• Assistwith special projects process improvements and workflow updates that strengthen efficiency and internal controls.

• Respond to vendor andstaffquestionsregardingpayment status account information and finance procedures.

• Perform other duties as assigned.

The above statements reflect the general duties considered necessary to describe theprinciplefunctions of the job asidentifiedand shall not be considered an exhaustive description of all work requirements that may be inherent in the job.

Qualifications:

• High school diploma or equivalent; associate degree in Accounting Business ora relatedfield preferred.

• Two or more years of accounts payable accounts receivable bookkeeping or general accounting support experience preferably in a nonprofit grant-funded or mission-driven environment.

• Strong attention to detail accuracy and follow-through indata entry invoice processing filing and recordkeeping.

• Strong organizational and time-management skills with the ability to manage recurring deadlines and a high volume of transactions.

• Working knowledge of accounting software and Microsoft Excel including sorting filtering and basic spreadsheet work.

• Knowledge of basic accounting principles AP/AR processes cash receipts and 1099 tracking.

• Strong communicationand customer service skills with the ability to work collaboratively across departments and with external vendors.

• Bilingual English and Spanish

Preferred

• Experience in nonprofit accounting fund accounting or coding expenses across multiple grants programs or departments.

• Experience with credit card reconciliation reimbursements online payments and ACH processing.

• Self-starter who works well independently and in a collaborative environment.

• Commitment to immigrant rights social justice and the organizations internal values.

NMILC currently offers a generous benefits package including:

• 100% of Individual Employee Health Dental and Vision Premium paid by NMILC for the Base Plan and 50% for dependents. Buy-up health plan also available.

• Access to Traditional and Roth 401(K) options and discretionary employer match up to 10% of base salary upon meeting eligibility requirements (determined each fiscal year based on funding projections).

• Pre-tax flexible spending account (FSA) for both medical and dependent care.

• Employer-paid life insurance and accidental death and dismemberment insurance.

• Employer-paid short and long-term disability insurance.

• Benefits may be subject to change at any time based on the organizations budget.

NMILC also recognizes the value of creating an environment of positive work/life balance acknowledging that investing in staffs ability to take care of themselves and their families enables them to do their best work. Our paid holiday schedule is exceptional and contributes to each of us enjoyinga good work/life balance. The plan currently includes:

Company-paid federal holidays in addition to 2 weeks of winter break 1 week for spring break and 1 week for summer break and other days asestablishedin coordination with the localpublic-schoolschedule.

Three-weekpaid vacation days annually;1 earned sick leave hour for every 30 hoursworked;Accessto an Employee Assistance Program (EAP)

Required Experience:

Junior IC