Administrative Assistant, School of Engineering

Widener University is currently seeking an Administrative Assistant to the Dean of Engineeringwho supports the Schools administrative processes and projects; monitors various budgets accounts and prepares financial reports; acts as primary or lead support position. Performs advanced Word and Excel processes; work effectively with all levels of internal management and staff outside vendors board members and students. Handles confidential information.

DUTIES AND RESPONSIBILITIES (including but not limited to):

Essential Duties:

• Provide reception services; schedule appointments meetings and travel.
• Maintain the Deans and the Schools calendars; screen sort and distribute mail and documents.
• Organize andmaintainpaper and electronic filing systems;Initiaterecurring administrative processes; Coordinate projects andassistin the completion of reports by researching and gathering required information. Prepare and proofread correspondence reports and other documents.
• Coordinate processes associated with work specific to the School and the Deans Office such as working independently to organize processes involving multiple individuals or units providing departmental services requiring the use of discretion and independent judgment in making decision that affect employees or students and/or working with moderately complex and active financial accounts.
• Communicatecollectand organize information from the Dean to faculty staff students other departments boards and/or public.
• Obtain equipment services and supplies needed by theSchooland/or office bymaintainingan inventory of office suppliespurchasingcomputers furniture officesuppliesand equipment.
• Oversee multiple departmental accounts with active purchasing activities by reconciling accounts monthlymaintainingrunning balances of sub-accounts and preparing financial reports which are relied on by the Dean for making financial decisions.
• Organize coordinate plan and conduct School events by securing space equipment and food preparing invitations announcements agendas brochures and packetspurchasingawards making travel arrangements and reservations and overseeing the event as it occurs.
• Assist with employment processes by monitoring and maintaining credential files of candidates preparing master files for search committees preparing correspondence to candidates entering required information into the search database preparing correspondence to candidates entering required information into the search database preparing position authorization forms and assisting new employees with processes associated with employment.
• Support the administrative business functions of the Office bymaintainingdatabases scheduling the use of conference rooms andmaintainingsecurity of equipment files and records.

Secondary Responsibilities:

• Perform other job-related duties as assigned or directedto support departmental needs andalign with the mission values and goals ofthe School of Engineering and Widener University.

MINIMUM QUALIFICATIONS(education/training and experiencerequired):

Required:

• Five (5) to seven (7) years of relevant experience in aservice orientedenvironment or any combination of experiencetrainingor education which provides the necessary skillsabilityand knowledge.
• Strong computer skills.
• Proficiencyin Microsoft Office including Word PowerPoint Excel; internet research and social media.
• Working knowledge of or the ability to learn and use database applications the web content management system administrative business systems and other systems or applications that may be used within the University or department.
• Effective oral and written communication skills.
• Must be able to train assign work and review the work of full and part-time employees and student workers.
• Demonstrated ability to performaccuratedata entry.

Preferred:

• Bachelors or Associatesdegree with relevant experience.
• Experience inmaintainingcomplex electronic and paper filing systems andrecords andmakemathematical calculations.
• Maintaining monitoringpreparingand reconciling financial records and accounts.
• Project coordination experience.
• Keyboarding skills with speeds of at least 55 words per minute (wpm).

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Ability to sit at a desk or workstation and use a computer for extended periods (2 hours). Requires basic manual dexterity the ability to lift up to 15 lbs. and mobility to move between the workstation and multiple campus buildings.
• Duties include routine standing walking climbing stairs with occasional bending stooping or kneeling.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty staff and students from a variety of backgrounds cultures and personal experiences are welcomed and can are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age color national origin race religion disability veteran status sex sexual orientation gender identity genetic information or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location consistent with Wideners Flexible Work policy.

Widener University an independent metropolitan doctoral-intensive university connects curricula to social issues through civic engagement. Dynamic teaching active scholarship personal attention and experiential learning are key components of the Widener Experience. Located in Chester PA Wideners main campus is nestled between Philadelphia PA and Wilmington DE with Law Schools located in both Harrisburg and Wilmington. For more information about the university please visit our website at .