Summer Student Administration
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Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
SUMMER STUDENT - ADMINISTRATION
Number of Vacancies: 1
Type of Contract: Temporary
Hours of Work: 35 Hours
Compensation: $22.60
Job Code:5-HAD- 2026
Start Date: June 01 2026
Department: Central Administration
Location: Hamilton Ontario
ABOUT US
Founded in 1889 YWCA Hamilton is known as one of Hamiltons original social innovators and works from a feminist anti-racist and anti-oppressive framework. We are committed to providing meaningful and accessible services that create opportunities to amplify voices and co-create gender-inclusive and equitable communities.
YWORK FOR US
Grounded in our core values of intersectional feminism people-centred approaches belonging shared responsibility and strong partnerships our work is guided by the belief that lasting change can be created together. YWCA Hamilton envisions an equitable world where women (cis and trans) girls Two-Spirit and gender-diverse people have the rights and resources to shape their own lives and lead their communities. Join us in taking bold action that leads to life-changing impacts in our community.
AS A YWCA HAMILTON EMPLOYEE YOU GET
On-the-job training and professional development opportunities
Childcare discounts
Opportunities to get involved in our community
A competitive total rewards package that may include extended health benefits and paid sick time (eligibility criteria applies)
If youre passionate about making a positive impact in the lives of women children gender diverse people and families every day we would love for you to join our team!
RESPONSIBILITIES
The Summer Student Central Administration (Document Management & Automation Projects) will support the organizations digital transformation efforts by improving how YWCA Hamilton manages stores and automates internal documents and workflows. The student will help design document and implement systems that enhance information organization accessibility and reporting. This position offers an excellent opportunity to gain hands-on experience in digital administration information management and workflow automation within a mission-driven non-profit setting.
KEY RESPONSIBILITES:
Assist in developing and implementing a document management system within Microsoft 365 and SharePoint.
Review and analyze current document storage practices to identify opportunities for improvement.
Design automated processes (using Microsoft Power Automate or equivalent tools) to manage document routing approvals and version control.
Develop naming conventions tagging systems and metadata standards to ensure consistency and ease of retrieval.
Collaborate with departments to support migration of existing documents into new systems.
Create user documentation and training materials for staff on new processes and tools.
Support the integration of document management with organizational workflows for grants finance HR and program administration.
Participate in team meetings to contribute ideas on digital best practices and process optimization.
Works safely reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures
Familiar with and adheres to the Occupational Health & Safety Act (OHSA) Workplace Safety Insurance Board Act (WSIB) Human Rights and Employment Standards Act (ESA);
Ensures compliance with YWCA Hamilton policies and procedures;
Maintains high level of confidentiality/privacy when working with sensitive information;
Supports the YWCA Hamilton mission vision and values;
Performs other duties as required.
WORKING CONDITIONS:
Works 35 -hour work week; with availability to work various shifts including days afternoons and evenings with travel as required;
Ability to use frequent light to medium physical effort; lifting up to 22kg bending and stooping.
QUALIFICATIONS
Currently enrolled in a post-secondary program in Information Technology Library and Information Studies Business Administration or a related field.
Strong proficiency with Microsoft 365 including SharePoint Power Automate and OneDrive.
Excellent attention to detail and organizational skills.
Strong communication skills with the ability to explain technical concepts to non-technical users.
Interest in information management digital transformation or process automation.
Experience with metadata design data governance or document control is an asset
Must be able to lead and work from a feminist anti-racist / anti-oppressive perspective for operations and strategic planning;
Excellent written and verbal communication skills;
Provide a current Judicial Matters police check or willingness to obtain at own cost;
Ability to work independently with minimal supervision and also work effectively in a team;
Bilingual English/French or other languages an asset.
As part of YWCA Hamiltons commitment to Access and Equity we strive to represent the diverse communities that we serve. Individuals who are women First Nations Métis immigrant refugee LGBTQ2S; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.
Accommodations are available throughout the recruitment process if you require accommodation please reach out to
Personal information collected during the recruitment process will only be used for employment opportunities in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered. YWCA Hamilton may use AI tools to screen assess or select applicants during the hiring process.
Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.
Please visit our careers page to see more job opportunities.
About Company
Number of Vacancies: 1 Full Time4 Part TimeType of Contract: TemporaryHours of Work: Full Time – 37.5 Hours/WeekPart Time – 15 Hours/WeekCompensation:...
