Part-Time Business Manager

Summary: This is a part-time position at Hodges Boulevard Presbyterian Church (HBPC PCUSA). The

Business Manager provides bookkeeping and accounting services to the Church and is the point-of-contact for a variety of actions related to the business of the church (contracts files etc.)

Miscellaneous Information:

Pay Range: $25.00 - $27.50 / hour

Hours: 20 hours per week (possibly more during budgeting season)

Work Expectations: Hybrid mostly remote except for Tuesday. Tuesday is mandatory to attend onsite church meetings

Responsibilities:

1. Supervise and validate the results of worship and other offerings. When required conduct the actual counting of the offering in a secure environment using dual control.

2. Facilitate all cash and checks received at the church for deposit in the bank.

3. Post all contributions to the Church Database.

4. Transfer funds as needed.

5. Post all deposits to and withdrawals from church accounts (checking savings and investment accounts) to electronic accounting system.

6. Maintain Accounts Payable and Accounts Receivables records and files.

7. Enter and maintain payroll records in third party payroll system.

8. Prepare monthly financial statements including for all Endowments funds

9. Prepare quarterly and yearly statements for contributors.

10. Provide other financial information as requested by church staff and mission team representatives in collaboration with Treasurer.

11. Communicate with the public members visitors other churches businesses etc. as needed in relationship to job functions representing the church as appropriate.

12. In collaboration with Treasurer and chairperson of Stewardship Team prepare annual budget.

13. Work with auditors annually to ensure financial records are kept following acceptable accounting processes; including reports of Capital Expenditures and/or acquisition

14. For insurance purposes report additions or deletions of assets to the Industrial Appraisal Board; this is then provided to our Insurance Carrier for premium calculation

15. Maintain the churchs asset list (both owned and rented) and annually report additions or deletions of assets to the Industrial Appraisal Board; this is then provided to our Insurance Carrier for premium calculation

16. In collaboration with the Treasurer recruit schedule and train a counting guild to ensure appropriate separation of duties (counting depositing making payments) in accordance with generally accepted accounting principles.

17. Serve as a consultant to committees regarding planned actions to advise actions that are prudent and best fit for the churchs purpose; with the understanding the final decision lies with Session.

18. Perform other duties as may be assigned to support the financial goals and services of the church; for example:

• Maintain staff personnel files in a secure cabinet

Manage as needed contracts such as HVAC Landscaping etc. (NOTE: Contracts are approved by the appropriate Committee; then signed by an officer of the church and provided to the Business Manager)

• Manage/maintain music copyrights permissions
• Serve as consultant/liaison with insurance and pension board

19. Coordinate staff benefits enrollment in cooperation with the HR Committee

20. Attend weekly staff meetings

21. Demonstrate a lifestyle and attitude that witnesses to the grace of Jesus Christ and the love of God actively promoting the peace unity and purity of the church.