MAC (Moves, Add and Changes) Coordinator

The MAC Coordinator as a part of the Workplace Solutions (On Demand/Client Services) team is responsible for supporting the planning and delivering of tenant improvements and/or facility moves adds or change (MAC) projects. On Demand MAC team members often support requests that are above regular MAC (Client Services) account thresholds. Works with internal BGIS staff client and external vendors as required to ensure timely successful implementation of larger MAC requests. What drives the success in this role is your understanding of furniture systems interiors materials and finishes as well as your knowledge of project management practices schedules and budgets. Being customer focused is critical. As staff gain more experience and their level of communication around projects increases they will be expected to facilitate discussions with the client based on their knowledge of furniture systems etc.

• Engages and communicates with clientswith a focus on professionalism urgency and transparency
• Delivers on non-technical projects (i.e. furniture installation furniture reconfiguration office space construction office painting and re-carpeting etc.)
• Liaise with senior team members to understand project requirements and provides support as required
• Researches and liaises withvendors to obtain quotes
• Prepares documentation for purchase orders to be issued as required
• Monitors work progress of vendors to ensure project completion and verifies all work orders and purchase orders are closed
• Supports preparation of move packages and furniture tagging
• Develops and maintains effective relationships with clients.
• Ensures assigned projects are delivered on-time within scope budget and requirements and complies with all regulatory environmental health and safety requirements.
• Incorporates sustainable practices where practical into MAC delivery in accordance with BGIS processes.
• Other duties as assigned

• Minimum 1-3 years supporting the planning and delivering of facility moves adds or change (MAC) projects or project administration/coordinationwork experience.
• College Diploma or equivalent training
• RPA CET would be considered an asset.
• Proficient in MS Excel Word and Outlook
• BGIS proprietary software Real Suiteexperience is ideal
• Ability to learn and use new technology (tools and applications)
• Ability to work independently to delivernon-technical projects according to requirements on-time and within budget
• Working knowledge of various furniture systems interiors materials and finishes as well as knowledge of project management move management construction and scheduling
• Self-starter with strong organizational skills as well as ability to manage multiple assignments simultaneously
• Ability to prepare accurate costs estimates and project activity timing
• Strong customer service / management skills
• Strong analytical problem solving and conflict management skills
• Strong interpersonal skills. Ability to influence others to ensure timely and quality completion of projects
• Excellent verbal and written communication skills including report writing skills and client communication
• Ability to work overtime nights and weekends as required
• Ability to travel both locally and nationally
• Access to a vehicle is required

Licenses and/or Professional Accreditation

• Valid Drivers License
• Project Management Institution Accreditation (or interest pursing) considered an asset.

This is a regular full-time position with a salary range of $47118 - $58897 per annum. The starting salary will be based on the successful candidates competencies including but not limited to experience education and performance related to this role.