Administrative Assistant Front Desk Elementary(School Year)

Crossroads Charter Schoolsis looking forhighlyeffective highly qualified and highly motivated individuals to join our organization. Ideal candidates will have experience in urban education and be committed to ourfourcore values: High Expectations Authentic Learning Creative Culture and Educational Equity.

Crossroads Charter Schools organization is an equal opportunity employer. Applicants are considered for all positions without regard to sex race religion color national origin ancestry age disability sexual orientation gender identity or any other factor prohibited by law.

All candidates must complete anapplication in order to be considered for open positions. Attach your cover letter resume and 4 professional references (include name phone and email) for review.

All applicants must apply on line by submitting a resume and cover letter at Description: Administrative Assistant - Front Desk - Elementary School

Direct Supervisor: Principa or designee

This position is non-exempt under the Fair Labor Standards Act and is paid hourly and eligible for overtime pay. The hours are 8 a.m. - 4 p.m.

School Summary:

At Crossroads Charter Schools we

• Develop school environments where all students are actively and meaningfully engaged in rigorous instruction and authentic learning tasks.
• Interrupt the school to prison pipeline policies and practices that are directly and indirectly pushing the most at-risk students out of school and on a pathway to the juvenile and criminal justice systems.
• Engage families as partners in meaningful ways.
• Nurture an open collaborative and trusting environment because the work is enormous deeply personal emotional and often difficult.
• Engage in on-going job-embedded professional development through co-teaching and co-planning
  

Position Summary:

The School Administrative Assistant maintains the schools front office and serves as a critical communication and organizational link among staff students families visitors and volunteers. This role ensures efficient daily operations of the school while also supporting key administrative functions in partnership with the central office including enrollment student information management family services and communications.

Position Responsibilities:

Front Office Operations & Customer Service

• Serve as the first point of contact by answering phones greeting and directing visitors and responding to inquiries from students families staff and community members
• Maintain a welcoming organized and professional front office environment
• Take and relay messages accurately and in a timely manner
• Manage front office traffic ensuring safety and proper visitor procedures

Enrollment & Student Registration

• Support student enrollment processes including new student registration and withdrawal procedures
• Assist families with completing enrollment applications and required documentation
• Support ensuring all enrollment documents are collected verified and properly filed
• Support in updating enrollment information in the Student Information System (SIS)
• Partner with central office on enrollment tracking waitlists and lottery processes as applicable
• Communicate with prospective and newly enrolled families to support a smooth onboarding experience
  
  

Student Information & Records Management

• Maintain accurate student records in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Request send and manage cumulative student records within required timelines
• Support data entry and updates in the Student Information System (SIS) including:
  Assist in updating student phone numbers addresses and contact information
• Support data cleanup efforts including reviewing attendance and enrollment updating attendance and tardies and identifying any duplicates errors or incomplete entries
• Maintaining enrollment and demographic records
  
• Assist with Free and Reduced Lunch application
• Generate student reports lists and rosters as needed
  
  

Attendance & Compliance

• Track and monitor daily attendance absences and tardies
• Enter attendance data into the SIS accurately and consistently
• Communicate with families regarding attendance concerns and follow-up
• Support compliance with state and district reporting requirements
  
  

Communication & Family Engagement

• Support proactive and responsive communication with families (English- and Spanish-speaking preferred)
• Prepare and distribute newsletters announcements and flyers as needed
• Assist with family outreach reminders and school-wide communications
• Support collection of staff bios and updates for school displays (e.g. hallway boards) and the school website
  
  

Operations Logistics & Vendor Coordination

• Coordinate deliveries and manage incoming/outgoing mail
• Schedule routine maintenance for equipment and facilities
• Serve as an initial point of contact for vendors (e.g. transportation food service facilities)
• Support meal services operations including coordinating meal orders communicating with food service vendors and assisting with tracking and distribution logistics
• Support logistics for school events meetings and daily operations
  
  

Staff Support & Scheduling

• Support scheduling and coordination of substitute teachers
• Assist with field trip logistics including communication documentation and coordination
• Provide general administrative support to teachers and school leadership
• Assist with calendar management and meeting coordination as needed
  
  

General Administrative & Central Office Support

• Support the Development Manager with fundraising efforts including coordinating communications and donor-related logistics
• Perform a variety of clerical tasks including filing document management and correspondence
• Partner with central office teams on key administrative processes (e.g. enrollment compliance reporting)
• Support cross-functional projects and school-wide initiatives
• Perform other duties as assigned

Expected Salary - One of your application questions will ask you to indicate your expected salary. To respond to the question please review the 12-Month Compensation Philosophy to indicate your expected salary.

Skills and Qualifications:

• High school diploma or GED certificate required
• Excellent and timely attendance required
• Bilingual in English and Spanish preferred
• Outstanding verbal and written communication skills
• Demonstrated success with college-level coursework preferred
• Minimum 3 years professional work experience preferably in a school setting.
• Demonstrated success in office management in the non-profit community development or education sector.
• Proficiency with or willingness to learn our student information systems Microsoft Office Suite Google Apps and other computer programs
• Desire to continue professional development
• Excellent organization skills and an ability to coordinate multiple tasks and activities while adhering consistently to outlined processes
• An ability and enthusiasm for promoting the school and its mission to a broad and diverse group of people.
• Independent problem solving and customer service oriented
• Excellent work ethic positive attitude flexibility and willingness to perform tasks assigned
• Demonstrates ethical behavior and confidentiality of information about students and teachers in the school environment and community.
• Must pass an extensive background check.
• Additional duties as assigned.

All applicants must apply on the Crossroads website at: Working Relationships in Addition to Supervisor:

Teachers Students Parents Volunteers Office Staff Support Staff Assistant Principals Principals District Leadership Team Central Office Team

Both federal and state law requires all public school personnel to submit to and pass a criminal background check prior to employment by the school. Crossroads Charter Schools is required by law to exclude from employment any person who has pleaded to or been found guilty of a felony or crime involving moral turpitude under the laws of the State of Missouri any other State of the United States or any other country whether or not a sentence is or was imposed.

Please be advised that Crossroads Charter Schools does not seek information related to the conviction of crimes unrelated to those described in this question. Your conviction of a crime not otherwise listed above is not an automatic disqualification from employment consideration. The school will consider the nature of the offense and the relationship between the offense and the position for which you are applying.

Required Experience:

Manager