Administrative Assistant III Psychology

Reporting to the Chair of the Psychology Department the Administrative Assistant is responsible for providing administrative support to the faculty staff and students in the department.

Responsibilities include:

• Provide support for faculty searches tenure and promotion cases colloquia and special projects as needed.

• Maintain confidential files for faculty department and programs.

• Assist with the preparation of annual reports; write correspondence and memorandums; create flyers brochures newsletters etc.

• Maintain databases and generate reports and mailing lists; maintain calendars and organize meetings; manage office correspondence and procedures; and greet and work with students faculty visitors and other constituencies.

• Provide brief weekly updates to chair and faculty on departmental issues.

• Coordinate logistics for speakers colloquia receptions and other department events including scheduling publicity room reservations travel and catering arrangements and related activities.

• Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.

• Provide support to the undergraduate program: review major requirements assist with the major declaration process assign advisors to student majors and update and maintain confidential student records.

• Coordinate the departments annual prize nominations and awards.

• Provide support to the BA/MA program serve as point of contact for students update the graduate manual yearly.

• Update and maintain Department website and departmental correspondence and archives on Sharepoint.

• Hire assign tasks to and manage office student workers.

• Serve as building steward: submit work orders building access office set-ups mail delivery and assist with maintaining departmental copiers.

• Coordinates with the departments Budget Coordinator on projects as needed.

• Other duties as assigned.

On Campus:

This position is required to work on campus.

The position is in the Secretarial/Clerical bargaining unit and works 35 hours per week for 52 weeks per year.

Minimum Qualifications:

• Associate Degree and two years related experience or an equivalent combination of education training and experience.

• Demonstrated attention to detail.

• Demonstrated expertise in Word Excel and Email.

• Previous experience using webpage management applications and document servers such as SharePoint.

• Proven ability to manage multiple tasks and meet deadlines.

• Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds

Preferred Qualifications:

• Previous Slate experience.

Position is open until filled. For full consideration please apply by April 22nd when first review of applications will begin.

All offers to external applicants are contingent on the candidates completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University located in Middletown Connecticut does not discriminate on the basis of race color religious creed age gender gender identity or expression national origin marital status ancestry present or past history of mental disorder learning disability or physical disability political belief veteran status sexual orientation genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX Section 504 or any other non-discrimination policies should be directed toVice President for Equity and Inclusion Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan Universitys Clery Act Report are available on request and online at is taken into consideration in the determination of salary offers. For more information visit offers a broad range of employee benefits and development opportunities including comprehensive group insurance plans wellness programs and incentives generous paid time off and retirement plans flexible work schedules employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: Experience:

Junior IC