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Job Description

About the role:

The Global Legal and E&C Operations Head of Spend Management is a Senior Director-level leader responsible for driving spend management and financial governance across the function. As part of the operations team this role partners closely with Finance Procurement and external providers to ensure transparency disciplined planning and actionable business insights. Key responsibilities include coordinating budgets and forecasts overseeing vendors and outside counsel through selection contracting performance management and rate negotiations and ensuring strong invoice-to-pay execution aligned with corporate policies. Serving as the operational owner of spend processes decision support and controls this leader enables the function to deliver high-quality services in a cost-effective and well-governed manner.

How you will contribute:

Spend Planning & Budget Governance (Business Owner)

• In partnership with Finance owns the Functions business planning inputs and governance for the annual budget cycle including assumptions prioritization and narrative justification

• Lead monthly and quarterly business review discussions with GLEC leaders (forecast variances and demand drivers) and coordinate required forecasting accrual and re-forecast activities with Finance

• Track run-rate spend trends and cost drivers; identify risks and opportunities and drive actions with practice group leaders

• Provide spend and resourcing insights to the General Counsel and GLEC Leadership team
  to inform staffing sourcing and investment decisions (in alignment with Finance)

Spend Management & Financial Reporting

• Manage the Functions spending (e.g. outside counsel and other advisors third-party providers technology and licensing training travel consulting and operational expenses)

• Build dashboards and reporting that provide visibility into spend by practice area matter type geography vendor and cost center

• Develop KPIs to measure financial efficiency cost drivers and productivity

• Partner with technology and data teams to optimize financial data extraction analytics and reporting

eBilling Management & Invoice Compliance

• Own the global eBilling platform and related processes (e.g. rate card management invoice rules budget tracking matter/case setup and portfolio management)

• Ensure compliance with billing guidelines rate structures AFAs and accrual requirements

• Review and troubleshoot invoice exceptions; ensure timely resolution with vendors

• Improve financial accuracy through automation invoice validation and integration with ERP systems

Vendor Management & Outside Counsel Governance

• Lead the outside counsel and vendor governance program including panel management vendor selection rate negotiations and contract renewals

• Create and update billing guidelines preferred provider lists and performance scorecards

• Monitor vendor performance (quality cost responsiveness and compliance to guidelines)

• Drive adoption of AFAs volume discounts and valuebased pricing models

• Partner with Procurement and Risk to ensure contractual compliance cybersecurity controls and appropriate onboarding

Process Optimization Controls & Compliance

• Establish financial controls audit readiness and compliance with financial policies retention rules and JSOX/SOX (if applicable)

• Streamline invoicing matter budgeting and accrual processes for increased predictability and accuracy

• Drive continuous improvement through automation templates and standardization of financial workflows

• Partner with other operations teams and relevant enablement groups to integrate financial data into the Functions core systems and analytics ecosystem

Executive Reporting & Stakeholder Partnership

• Partner with Finance to prepare financial materials for the General Counsel the GLEC Leadership team Audit/Risk Committees and Board level reporting (as requested)

• Translate financial and vendor data into clear insights and actionable recommendations

• Serve as the primary liaison between the Function and Finance (FP&A) Procurement and Accounting

• Lead quarterly business reviews with outside counsel and strategic vendors

• Contribute to the Functions performance dashboardKPIs OKRs cycle times financial performance and risk indicatorss

Team Leadership

• Build and mentor a high performing finance team with clear roles competencies and career paths

• Define operating rhythms service levels and training programs for financial processes

• Foster a culture of accuracy accountability customer service transparency collaboration and continuous improvement

Minimum Requirements/Qualifications:

• Minimum of 12 years of experience in Legal finance operations FP&A or financial management role with increasing responsibility

• Bachelors degree required

• Expert experience in data insights and analytics and data visualization

• Expert skill set in Excel and other data analyst tools

• Expert experience in financial acumen financial modeling and forecasting

• Experience managing outside counsel and other professional services spend

• Excellent executive communication stakeholder management and senior-level presentation capabilities

• Ability to collaborate during or lead crossfunctional initiatives and partner with senior stakeholders

• Experience leading teams and developing high-performing talent

More about us:

At Takeda we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer Takeda offers stimulating careers encourages innovation and strives for excellence in everything we do. We foster an inclusive collaborative workplace in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as hybrid in accordance with Takedas Hybrid and Remote Work policy. #LI-Hybrid

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees and we strive to be more transparent with our pay practices.

For Location:

U.S. Base Salary Range:

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors including the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical dental vision insurance a 401(k) plan and company match short-term and long-term disability coverage basic life insurance a tuition reimbursement program paid volunteer time off company holidays and well-being benefits among others. U.S. based employees are also eligible to receive per calendar year up to 80 hours of sick time and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity gender expression parental status national origin age disability citizenship status genetic information or characteristics marital status status as a Vietnam era veteran special disabled veteran or other protected veteran in accordance with applicable federal state and local laws and any other characteristic protected by law.

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Job Exempt