Project Coordinator, Marketing & Communications
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Job Location:
College Park, GA - USA
Monthly Salary:
$ 58400 - 64970
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Project Coordinator Marketing & Communications
Who we are:
The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant inclusive and global community dedicated to science and society. APS represents more than 50000 members including physicists in academia national laboratories and industry in the United States and around the world.
Position Summary:
The Project Coordinator drives the successful execution of prioritized Marketing & Communications initiatives from intake through delivery. This role provides operational structure workflow management and cross-functional coordination to support APS mission and business goals.
In close partnership with Marketing & Communications Owners the Project Coordinator maintains clear project intake documentation timelines and accountability across the project lifecycle. This role ensures work is well-scoped visible and executed efficiently within established prioritization and governance frameworks.
The ideal candidate is highly organized proactive detail-oriented and effective at managing multiple priorities in a collaborative fast-paced environment.
APS is a remote-first work environment meaning employees primarily work from -person meetings are held when there is a clear business need or benefit and employees may be required to attend such meetings.
Responsibilities:
Intake Translation & Project Setup
Maintain project requests within APS project management systems (e.g. Jira Asana Airtable).
Ensure intake submissions prioritization tier briefs expected outcomes and success metrics are documented and accessible.
Confirm clarity of scope prior to execution; identify and resolve gaps or ambiguities early.
Project Planning & Kickoff Coordination
Schedule and facilitate project kickoffs for Tier A and Tier B (high- and medium-priority) initiatives as designated.
Prepare agendas documentation and supporting materials.
Document key decisions including deliverables audiences timelines roles risks and success measures.
Partner with Marketing & Communications Owners to develop and maintain RACI documentation.
Operational Project Management
Manage day-to-day workflows timelines and task assignments across projects.
Maintain accurate project status updates and dashboards.
Identify risks scope changes and blockers; escalate proactively to Marketing & Communications Owners and Directors.
Track and document scope timeline and priority adjustments.
Monitor project backlog to ensure visibility and appropriate sequencing of lower-tier work.
Close projects in all systems upon completion.
Cross-Functional Coordination
Facilitate coordination across writers designers digital teams and subject-matter experts.
Track cross-project dependencies and resource constraints.
Ensure appropriate stakeholders are engaged at each stage of execution.
Support collaborative problem-solving to maintain project momentum.
Reporting Metrics & Continuous Improvement
Track and report on operational metrics (e.g. on-time delivery rework rate cycle time backlog aging).
Identify workflow inefficiencies and recommend process improvements.
Facilitate post-project reflections and capture lessons learned.
Partner with Process Owners to strengthen intake and delivery systems.
Editorial Calendar Coordination
Manage the integrated Marketing & Communications editorial calendar across channels (web email social events campaigns).
Align intake priorities with campaign timelines and publishing schedules.
Provide visibility into upcoming launches deadlines and key communications milestones.
Partner with content owners and channel leads to ensure asset readiness and timely publishing.
Monitor calendar adherence and identify gaps duplication or over-saturation risks.
Additional Responsibilities
Perform other duties as assigned.
Education:
- Bachelors degree in communications marketing business administration or related field. Equivalent experience may be considered in lieu of degree.
Experience Knowledge Skills and Abilities:
- Minimum of 3 years of project coordination or project management experience preferably within marketing or communications environments.
Experience supporting complex multi-project workflows is strongly preferred.
Demonstrated experience managing multiple concurrent initiatives in a structured intake or workflow environment.
Strong organizational and time-management skills.
Experience working within project management platforms (e.g. Jira Asana Airtable Smartsheet).
Ability to anticipate risks and proactively solve problems.
Excellent written and verbal communication skills.
Strong documentation and process discipline.
Ability to work cross-functionally and manage by influence.
Detail-oriented with the ability to maintain accuracy across multiple moving pieces.
Comfort operating within a governance framework and defined prioritization model.
Experience in a nonprofit association scientific or mission-driven organization is a plus.
Salary:
The salary range for this position takes into account various factors influencing compensation decisions such as skill sets experience training and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result we typically hire within the target starting range. Exceptional rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.
Hiring Range:$58400.00 -$79570.00
Target Starting Range: $58400.00 - $64970.00
Work Environment:
APS follows a remote first work model. Thisis a remote first position that will be associated with the APS offices in the Washington DC metro area. The position may require travel to meet in person with staff in the College Park Maryland; Hauppauge New York; and Washington DC offices.
This is Us:
Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity promote physics and serve the broader physics community.
Our Core Values:Our values are our guideposts
- Scientific Method
- Trust Integrity and Ethical Conduct
- Equity Diversity and Respect
- Collaboration
- Education and Learning
- Speaking Out
Amazing 2026 Benefit Offerings:
Flexible schedules and ability to work remotely
8% employer-paid retirement contribution
Investment advisement services: 100% employer paid
Medical benefits: PPO or HDHP option
Employer contribution to FSA or HSA account eligibility based on medical plan enrollment
Lifestyle Spending benefit up to $1500.00 (USD) - 100% employer paid
Vision benefits: individual and dependent coverage 100% employer paid
Basic Life & Accident insurance: employee coverage 100% employer paid
Supplemental Life & Accident insurance including spouse & dependent child(ren) coverage
Disability insurance: employee coverage 100% employer paid
Voluntary Accident & Critical Illness insurance
Healthcare Commuter & Dependent care flexible spending accounts
Vacation: 15 days annually
Generous holiday leave: 17 paid office closures; includes one week closure at the end of December
Personal leave: 4 days annually
Volunteer leave: 1 day annually
Sick leave: 10 days annually
Bereavement & Compassion leave: 2 -15 days based on loss
12 weeks employer-paid family leave
College tuition reimbursement plan
Job related seminar & continuing education 100% employer paid
Professional Certification/Recertification 100% employer paid
Training and professional development; access to LinkedIn Learning on-demand courses
Employee Assistance Program
Mindfulness Meditation: live and on-demand classes
APS does not offer relocation assistance/costs
The American Physical Society is fully committed to the principles of equal employment opportunity. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race religious creed alienage or citizenship religion color ethnicity sex pregnancy childbirth breastfeeding and/or related medical conditions reproductive decision-making national origin age disability marital status familial status or family responsibilities protected veteran status protected military status physical or mental disability sexual orientation gender identity or expression personal appearance genetic information predisposing genetic characteristics domestic violence victim status political affiliation matriculation credit information homeless status or any other characteristic protected by law with regard to any employment practices including recruitment advertising job application procedures hiring upgrading training promotion transfer compensation job assignments benefits and/or other terms conditions or privileges of employment provided the individual is qualified with or without reasonable accommodations to perform the essential functions of the job. This policy applies to all jobs at APS.
Employment decisions at APS are based on legitimate job-related criteria. All personnel actions or programs that affect qualified individuals such as employment upgrading demotion transfer recruitment advertising termination rate of pay or other forms of compensation and selection for training are made without discrimination because of any basis protected by law.
Employees may choose to voluntarily disclose their sex race national origin disability and protected veteran status at any time by contacting human resources. Such information will be maintained in a confidential manner and will not be used against an individual when making any employment decisions.
Employees and applicants with disabilities and disabled veterans are encouraged to inform human resources if they need a reasonable accommodation to perform a job for which they are otherwise qualified. APS makes and will continue to make reasonable accommodations to the known physical or mental limitations of an otherwise qualified applicant or employee to promote the employment of qualified individuals with disabilities and disabled veterans unless such accommodations would impose an undue hardship on the operations of APS business.
APS is a remote-first work environment meaning employees primarily work from -person meetings are held when there is a clear business need or benefit and employees may be required to attend such meetings.
APS offices in College Park Maryland; Hauppauge New York; and Washington D.C. serve as additional work locations and are available to employees as business needs require.
Required Experience:
IC
