Personal Assistant to the Executive Leadership Team

Key Responsibilities

1. Contribute fully to the mission and values statement of the College ensuring its effective implementation in all aspects of College life
2. Contribute to the College strategic objectives and to actively engage in the annual review
3. Provide a high level of confidential administrative support to the Executive Leadership Team
4. Manage and co-ordinate multiple diaries supporting related logistics
5. Support the management of complex and confidential correspondence and associated actions
6. Receive and respond appropriately to enquiries from both internal and external stakeholders providing a confidential courteous and effective service
7. Communicate and liaise with internal and external stakeholders developing relationships with key individuals and organisations
8. Provide administrative support in the organisation and delivery of complex meetings including the preparation collation and distribution of agendas minutes of meetings supporting documentation and resulting actions
9. Develop manage and implement information tracking systems within the Executive Management Team
10. Apply a good knowledge of operating systems and processes to prepare documentation and integrate information from multiple college information sources
11. Support the management of audit recommendation tracking and updates of the risk register
12. Contribute to the coordination of the evening rota liaising with team members to address availability and cover requirements
13. Perform straightforward interpretation and analysis of data or calculations presenting findings accurately
14. Plan and prioritise own work activities responding to college requirements in addition to your own responsibilities
15. Ensure the accuracy and confidentiality of information held within the role
16. To support cross college actives as required in particular the key enrolment and invigilation periods
17. Carry out any other relevant and appropriate duties as determined by the needs of the service and as appropriate to the grade

Skills Knowledge and Expertise

1. Successful experience of working in a support role at this level or similar
2. Ability to manage complex diaries to meet conflicting deadlines and priorities
3. Excellent communication and relationship management skills
4. Excellent computer literacy - ability to use current IT programmes of the college
5. Experience of maintaining accurate and comprehensive records
6. Experience of implementing and developing effective administrative systems
7. Ability to organise and administer complex meetings producing agendas taking minutes and tracking associated actions
8. High level of discretion and diplomacy
9. English qualification at level 2 or higher
10. Mathematics qualification at level 2 or higher

1. Experience of identifying areas for change and improvement

Benefits