Recruiting Administrator

Position Overview

The Recruiting Administrator will support and implement recruiting and marketing initiatives for the Health Recruiting team.

**This is an 18-month contract position that will run through September 2027**

Responsibilities

• Consult with the Recruiting Manager to discover staff requirements and specific job objectives
• Work with Contract Managers to assemble candidate submission packages for contract employees/ICs being rehired or push through onto a new position
• Create and manage job orders in ATS/CMS for contract employees/ICs being rehired
• Assist Recruiters with various duties such as submitting security clearance requests creation and cancellation of job orders in ATS/CMS and assembling candidate submission packages
• Assist with conducting ATS/CMS audits on topics such as credentials job postings new hires
• Assist with preparing and compiling various reports and presentations
• Stay informed on the latest recruiting trends tools and best practices to enhance hiring strategies and improve candidate experience
• Assist with gathering market data and formatting resumes for bid submissions
• Participate in recruiting process improvement projects as required
• Assist Recruiters in planning and executing effective social media recruitment campaigns that will help attract high caliber candidates
• Support recruitment team with creation of social media content
• Monitor and analyze the effectiveness of marketing initiatives and making data-driven adjustments to optimize results
• Create and maintain central repository of marketing collateral for social media and print advertising
• Assist in designing print ads manage content deadlines and ensure alignment with publication specifications.
• Manage event calendars coordinate exhibitor registrations and oversee logistics for in-person and virtual job fairs and conferences including sourcing promotional materials coordinating shipping of booth to/from events and creating marketing content.
• Enhance Calian visual presence through branded templates bilingual content an expanded image library and consistent application of branding guidelines working closely with Calians Commercial Team to align efforts and ensure a unified brand voice across all initiatives.

Qualifications

• Strong administrative and time management skills
• Solid knowledge of managing recruitment initiatives
• Familiarity with emerging trends on social media platforms including LinkedIn Facebook and Instagram
• Ability to prioritize and complete projects within deadline
• Strong verbal and written communication and interpersonal skills
• Ability to work independently and with a team
• Flexibility and adaptability to changes in technology
• Excellent networking abilities
• Completion of degree or diploma in SEO Marketing Communications Human Resource Management Business Administration and/or another related field
• A minimum of 1 year experience in administrative functions
• Demonstrated experience in managing and optimizing social media platforms (i.e. LinkedIn Facebook etc.) for recruitment and marketing purposes with a strong understanding of audience engagement strategies and content creation
• Experience with HR databases applicant tracking systems (ATS) and candidate management systems (CMS)
• Advanced computer skills (Microsoft Outlook Word Excel and PowerPoint)
• Experience using Canva is an asset
• Bilingual (English/French) preferred

Additional Requirements
Ability to obtain andmaintainGovernment of Canada Secret-level security clearance isrequired.

Compensation
$55000 - $60000

Vacancy
We have 1 available position(s).

Job Title: Recruiting Administrator

Requisition Number: 2315

Date: April 13 2026

Location 1:Ottawa ON