Recruiting Coordinator

About Luminai

Healthcare operations have always depended on people to bridge the gaps that technology couldnt. It relies on complex manual work to carry out critical internal processes yet most health systems dont have enough resources to properly automate these tasks leaving them stuck in outdated labor-intensive SOPs.

Luminai structures the chaos automates the manual handoffs and deploys end-to-end workflows across every system providing the integrated intelligence layer to improve processes over time. By delegating to autonomous AI systems those mission-critical workflows that previously expended valuable human time Luminai allows doctors and administrators to do what they do best: Focus on Patients.

Weve raised $60M in funding including our recent Series B led by Peak XV Partners (formerly Sequoia India) with participation from healthcare-focused Define Ventures and continued support from General Catalyst and Y Combinator. Were backed by some of the best investors in Silicon Valley including Kevin Weil (Chief Product Officer at OpenAI) Arash Ferdowsi (co-founder of Dropbox) Katie Stanton (former VP Global Media Twitter) and CEOs of companies such as Flexport Notion Front Ramp and Twitch.

About the Role

Were hiring a Recruiting Coordinator to run the day-to-day operations of our hiring process. Luminai is transforming how health systems operate and the team we build right now directly shapes what were able to do next. A great coordinator accelerates everything.

Youll own interview scheduling candidate communication and pipeline hygiene across the full funnel. Youll partner with recruiters and hiring managers to keep a high volume of interviews running cleanly and youll be the person candidates remember as the reason their experience felt organized and human.

This is a hybrid role. Our team is in-office 3 days a week (Mon Tue Thu) in San Mateo California.

What Youll Do

• Coordinate end-to-end interview scheduling across multiple roles and teams including complex onsite loops panels and cross-timezone virtual screens.

• Serve as the primary candidate contact throughout the process -- setting expectations answering questions and keeping things moving.

• Maintain clean accurate pipeline data in Ashby.

• Support recruiters with pipeline reporting candidate follow-ups and sourcing logistics.

• Coordinate offer preparation and support the closing process.

• Keep hiring managers on track with interview timelines and feedback deadlines.

• Identify and fix friction in our scheduling workflows templates and coordination systems.

What Were Looking For

• 2-4 years in Recruiting Coordination People Operations or a similar high-volume scheduling and candidate-facing role.

• Clear professional communication with candidates and internal stakeholders at all levels.

• Comfort managing shifting priorities in a fast-moving environment.

• Discretion with confidential candidate and compensation information.

• Nice to have: experience with Ashby or prior time at a high-growth startup or healthcare/enterprise software company.

Who You Are

• You communicate early and clearly whether thats flagging a scheduling conflict or keeping a candidate in the loop on next steps.

• You care about the small and intentional details.

Required Experience:

IC