Coordinator, Student Wellbeing

Pacific University achieves excellence and distinction by investing in exceptional people to think care create and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse sustainable and dedicated to discovery and excellence in teaching scholarship and practice.

At Pacific University we thrive in an extraordinary environment surrounded by the beauty of the great Pacific Northwest with campus locations inForest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live work teach and acquire and share knowledge.

Salary Range:$45000- 50000

Reports to:Assistant Director of Student Wellbeing: Mental Health Promotion

Application Deadline: Candidates are encouraged to apply by Sunday May 3 for priority consideration. The position will remain open until filled. The anticipated start date for this position is July 1 2026.

Enrollment Management & Student Affairs at Pacific University is dedicated to fostering student development in support of a more just sustainable and caring world. Guided by our core valuesequity and inclusion care community and learningwe center holistic student wellbeing cultivate a sense of belonging and champion equitable practices.

The Student Counseling Center (SCC) is committed to improving students well-being by co-creating nurturing spaces for students to heal grow and develop belonging. We recognize that well-being encompasses cultural emotional intellectual physical social and spiritual development. We are committed to affirming and honoring the full diversity of our students and their intersecting identities. We acknowledge the impact of systemic oppression on mental health and actively work toward a more inclusive and equitable center welcoming dialogue and feedback from our community.

GENERAL DESCRIPTION OF POSITION
The Coordinator of Student Wellbeing Programs supports the expansion and implementation of campus-wide mental health promotion and student wellbeing initiatives for undergraduate graduate and professional students across the Forest Grove and Hillsboro campuses. Reporting to the Assistant Director of Student Wellbeing this position manages the day-to-day operational logistical and promotional functions that sustain workshops outreach efforts prevention programming and student leadership initiatives within the SCC while also providing direct outreach and program facilitation as needed.
This role exists to strengthen the scale coordination and consistency of wellbeing programming across diverse student populations whose needs may differ but are equally vital to academic success and personal thriving. As wellbeing initiatives continue to be coordinated centrally within Student Affairs the Coordinator will aim to build capacity to serve graduate and professional students more intentionally while maintaining robust programming for undergraduates.
The position plays a key role in operationalizing student wellbeing efforts supporting core initiatives in suicide prevention substance use harm reduction and general mental health promotion while striving to expand capacity in areas such as neurodivergent inclusion physical wellbeing (including sleep nutrition and movement) nature-based wellbeing and initiatives that strengthen healthy relationships belonging and social connection.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES

Program and Event Coordination

• Coordinate the logistics and day-to-day implementation of student wellbeing workshops trainings outreach events and prevention initiatives across the Forest Grove and Hillsboro campuses.
• Support the expansion of programming across diverse wellbeing domains ensuring operational readiness consistency of delivery and accessibility for undergraduate graduate and professional students.
• Coordinate scheduling space reservations event registration catering materials preparation and on-site logistics including set-up and breakdown.
• Support assessment efforts by collecting tracking and reviewing participation data contributing to program evaluation processes and assisting with divisional strategic planning and continuous improvement initiatives.
• Support the development of programming formats that meet the distinct schedules cultures and professional demands of graduate and professional students including evening hybrid or campus-specific initiatives as appropriate

Communications Promotion and Outreach

• Develop and coordinate promotional efforts for student wellbeing initiatives including social media content digital signage e-news submissions website updates flyers and campus announcements.
• Maintain consistent engaging and culturally responsive messaging aligned with divisional priorities.
• Manage outreach supply inventory including ordering and maintaining promotional materials and giveaways.
• Respond to inquiries from students faculty staff and campus partners regarding programming and services

Student Employee and Peer Program Coordinatio

• Support the development and coordination of student employees peer educators ambassadors practicum students and/or volunteers within the wellbeing area.
• Assist with recruitment onboarding scheduling timekeeping and training logistics for student staff.
• Provide day-to-day guidance and coordination for student leaders implementing outreach and programming efforts.

Administrative and Operational Support

• Provide administrative coordination to support the Assistant Directors strategic initiatives including work group logistics meeting coordination documentation and follow-up communication.
• Assist with purchasing budget tracking supply management and vendor coordination.
• Maintain organized records shared files program materials and reporting documents.
• Support assessment efforts by collecting and compiling participation metrics and program feedback data.

Cross-Unit Collaboration and Campus Engagement

• Coordinate with campus partners academic programs student organizations campus living and professional programs to support collaborative programming efforts.
• Contribute to orientation programming signature campus initiatives and divisional events across both campuses collaborating with colleagues to maintain event calendars and coordinating cross-campus scheduling to maximize visibility and participation.
• Participate in cross-training and divisional collaboration efforts to ensure integrated and coordinated student support.

SECONDARY FUNCTION

• Participate in Student Affairs evening or weekend programming as needed.
• Provide support during peak programming periods or staff absences.
• Serve on campus committees or working groups related to student wellbeing as assigned.
• Perform other related duties as assigned.

JOB SCOPE

• Scope of responsibility aligns with the Essential Functions described above.
• The Coordinator of Student Wellbeing Programs performs duties with a moderate level of professional autonomy operating within university policies and Student Counseling Center procedures and reporting to the Assistant Director of Student Wellbeing.
• The position is responsible for coordinating the day-to-day operations of student wellbeing programming communications administrative processes and event logistics across the Forest Grove and Hillsboro campuses. The Coordinator exercises independent judgment in managing operational priorities interpreting procedures and supporting student engagement initiatives within established guidelines or in consultation with the Assistant Director as appropriate.
• The Coordinator is expected to manage multiple projects simultaneously supervise student employees collaborate across the division and university and ensure efficient implementation of student wellbeing programs serving undergraduate graduate and professional students.
• Responsible for purchasing card use and tracking program-related expenses in compliance with university fiscal policies; no budget authority.
• This is an in-person position with limited remote work permitted only with prior approval. Primary office location is the Forest Grove campus with consistent service and presence on the Hillsboro campus.

SUPERVISOR RESPONSIBILITY

Supervises Support-Level Staff: This position may supervise support-level student workers peer educators interns and/or practicum students including hiring scheduling task delegation and performance feedback.

REQUIRED EDUCATION AND/OR EXPERIENCE

• Bachelors degree in Public Health Higher Education Health Promotion Student Affairs Communications or related field.
• Minimum 12 years of experience in event coordination student programming health promotion communications or related operational support roles (graduate assistant experience may be considered).

REQUIRED QUALIFICATIONS

• Excellent written and verbal communication skills with demonstrated ability to engage diverse audiences in culturally responsive ways.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Demonstrated ability to coordinate events and manage logistical details in a fast-paced environment.
• Proficiency with common office software spreadsheets digital communication platforms and social media tools.
• Ability to maintain confidential records and exercise sound judgment.
• Demonstrated collaboration skills and ability to work effectively across campus departments.
• Strong problem-solving skills and ability to work both independently and as part of a team.

PREFERRED QUALIFICATIONS

• Masters degree in related fields.
• Experience in higher education or collegiate health promotion settings.
• Experience supervising student employees or peer leaders.
• Experience managing social media or digital engagement strategies.
• Familiarity with program assessment or participation tracking.
• Bilingual or multilingual skills particularly Spanish.

WORKING CONDITIONS

• Work Setting: Full-time in-person position based primarily on the Forest Grove campus with consistent in-person responsibilities on the Hillsboro campus (typically 12 days per week).
• Schedule Expectations: Typically standard weekday hours (MondayFriday) with regular evening and occasional weekend responsibilities based on programming needs.
• Physical Requirements: Light to moderate activity including lifting up to 25 pounds for event set-up standing for extended periods during programs and regular computer use.

APPLICATION PROCESS

To apply please upload your resume and cover letter along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship now or in the future.

At Pacific University we are dedicated to offering experiences that are authentic holistic equity-minded and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices we actively promote access to opportunities and equitable pay for all employees.

Studieshaveshownthat women and people of color are less likely toapplyfor jobs where they are unsure if they can perform everyfunction in thejobdescription. We are most interested in finding the best candidate for thejoband that candidate may come from a variety of backgrounds and lived experiences. If you are interested inapplying we encourage you to think broadly about how your background and skill set may qualify you for the role.

We who make up Pacific University aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust civility care openness and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected their contributions are valued and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation holidaysincluding winter breakand sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits including free access to our sports facility and library
• Discounts on campus food bookstore purchases clinic services and outdoor program gear rentals (including kayaks snowshoes and bikes)

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race color national or ethnic origin ancestry age religion or religious creed disability sex gender identity and/or expression sexual orientation military or veteran status or any other characteristics protected by applicable law. Applicable laws include but are not limited to Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 the Age Discrimination Act and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way Forest Grove OR 97116 or via email at .