Project Office Clerk, Field (FHWA WFLHD)

Location:Project specific (various locations across AK WA OR ID MT WY)
Salary Range:$27.00 to $29.08 per hour DOE
Position Type:Full time temporary

Join a team of ever-growing professionals who look to make a difference on projects both domestically and internationally. Our organization is growing and we believe your career should too! Build your future with Project Solutions Inc.

Position/Project Overview:

Project Solutions Inc.(PSI)isseekinghighly motivatedOfficeClerkstoperform projectmanagementfieldoffice supporttoa variety ofcivilconstruction projectswith a primary focus onthe Western Federal Lands Highway Division (WFLHD)oftheFederal Highways Administration(FHWA).The ideal candidateswill bringgeneral clericalskillsto a small field teamand the ability tocollaborateeffectively withgovernment personnel and processes.

Responsibilities and Duties:

InGeneralunder the supervision of the Project Engineer or other supervisor:

• Maintainsa high levelof customerservice;
• Tracks manages extracts and compiles a variety of data from onsite meetings field notes manuals lab reports payroll tracking reports contract recordsetc.;
• Identifieserrors and/orinconsistencies;
• Selects manages and presents construction project administration and engineering data to the PE and other project officestaff;
• Interacts with Government personnel and consultant personnel in the field constructionoffice;
• Provides receptionistduties;
• Operates a computer with Microsoft Windows and Government specificprograms;
• Proficiently performs tasks using software related to word processing spreadsheets project scheduling budget and other software asapplicable;
• Operates a photocopier scanner and fax machine to process project relateddocuments;
• Setups andmaintainsa variety of logs records andfiles;
• Processes mail which includes pickup sort date stamp and send and prepare large packages forshipping;
• Takes delivery of supplies and keep a log of items that need to berestocked;
• Maintains Government equipment maintenance and repair; schedule appointments (including Government Vehicles). Facilitate transport or when necessary performdeliveryofequipment for maintenance or repair.

Documentation/Recordkeeping:

• Independentlymaintainsprojectfiles;
• Tracks and manages construction data for entry and reporting from various sources including internet monthly reports verbal discussion and various other internal andexternal informationdatasystems;
• Maintains correspondence logs. Monitorsreceipt ofacknowledgement orconcurrencesfromcontractoror other parties. Keeps PE or CPE informed of any overdueissues;
• Prepares correspondence and memos for signature by constructionstaff;
• Prepares weekly newsletterutilizingMicrosoft Publisher andAdobe;
• Completes purchase payment vouchers for PEs signature for the following items: rent utilities phones project photos and miscellaneouspurchases;
• Manages project photos andmaintainphoto identification and documentation system of all projectphotos;
• Reviews tracks distributes and files construction related documents including but not limited to:
  • LocalPurchases;
  • Vehicle Mileage reports andservices;
  • Supplies ordered from GSA and WLFHD VancouverWarehouse;
  • Payroll (time & activity reports);
  • Per-diemvouchers;
  • Travel by others to theproject;
  • Materialstesting;
  • Officerent;
  • Utility payments; and
  • Project office phone charges.
• Assembles and aids in the preparation of construction contract modification supportpackages;
• Reviews contractor payrolls for compliance with Davis-Bacon and report suspected problems to CPE/PE;
• Types andsubmitsco-op and trainee monthly reports.

Meetings:

• Attends scheduled meetings;
• Composes meeting notes;
• Generates action registers andsummarizes forappropriate feedbackfrom all meeting members.

Construction Contractors Invoice:

• Checksquantitypaydocuments for accuracy.
• Maintains total to date quantity records for all contract items on the projects.
• Checksandverifiescertification documents for compliance with contract requirements.
• Maintains quality level analysis (QL-Pay) Programs for base course treated base hot asphalt concrete mix asrequired.
• Inputsdata from field notes into designated software.
• Performs initial review of field generated construction payment documentation for completeness and accuracy.

When Government computer is supplied:

• Employee Payroll: Utilizing WFLHDs Payroll Program processes Time & Activity Reports for all employees andsubmitstoWFLHDeach pay period.
• Per Diem Vouchers: Prepares WFLHDs per diem vouchers for all employees on the project andmaintainrecords.

Required Education and Experience:

• High school diploma
• Twoyearsexperienceworking as an administrative assistant secretary or equivalentwithproficiencyin complex data processing and a familiarity withdata baseentry spreadsheetspresentation software. Basic knowledge of punctuation and grammar rules composing routine letters and the ability to take meeting minutes; OR
• Acceptablepreviousexperienceina Federal Lands Highway (FLH) site.

Skills & Competencies:

• Adobe Acrobat
  • Creates and navigates forms;
  • Edits and combines pdf documents; AND
  • Extractsandinsertspages.
• MS Office Access Data Entry
  • Designs creates andmodifiesdatabases tables queries forms and reports.
• MS Office Excel
  • Works with multiple worksheets;
  • Filters data;
  • Integrates functions into worksheets; AND
  • Manipulates databases.
• MS Office PowerPoint
  • Designs creates andmodifiesPowerPoint presentations to include inserting pictures graphs and tables.
• MS Office Word
  • Uses and creates a variety of templates complex tables and merges;
  • Manages table data sort and filter merges; AND
  • Performs basic work with existing Macros.
• MS One Note or similar electronic file management software
  • Maintains projectelectronic records.

What Does PSI Offer You

• Three options for medical plans plus dental and vision insurance offerings
• 24/7 healthcare access to telehealth services for your convenience
• HSA
• Companylife insurance options for you and your family
• Short-term and long-term disability offerings
• PLUSan $800 monthly allowance is provided to offset your PSI insurance premium costs
• 401(k) with a 4% employer match
• Generous PTO paid-federal holidays and sick leave
• Always the opportunity for professional development

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may at its discretion assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.

Project Solutions Inc. is an equal opportunity employer women individuals with disabilities protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

EEO/M/F/Vets