Procure-to-Pay Coordinator Part Time

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. Were proud to offer many development and advancement opportunities to our nearly 50000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint.

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Department Details

Summary

Job Description

The Procure to Pay Coordinator manages the full life cycle of freight and transportation invoice processing across the enterprise. This includes reviewing UPS and FedEx invoices validating each line for accuracy and confirming that cost centers and service details are complete. The coordinator investigates missing information resolves discrepancies and disputes incorrect charges or service failures with the carriers. The role also oversees LTL freight invoices by confirming that item quantities align with purchase order records and that charges follow negotiated terms before coding them for payment.

This position is responsible for reconciling data across systems and large datasets. The coordinator uses Power BI to extract and compare information from Lawson against extensive Excel-based FedEx files to ensure purchase order and cost center alignment. When mismatches occur the coordinator researches the issue using PO documentation vendor information and input from internal stakeholders.

The coordinator handles invoice coding and submission for a variety of transportation-related expenses. This includes assigning cost centers to rental car invoices and resolving incomplete information by collaborating with the Sanford Travel Program or contacting involved employees. Once invoices are coded the coordinator prepares upload files and submits them to Accounts Payable then monitors Lawson payment and remittance data to confirm that processing is complete and accurate.

Because the role works across multiple financial platforms the coordinator uses established crosswalks to translate cost center information. The position requires regular navigation across platforms to locate purchase orders review comments and delivery dates and verify payment status.

The coordinator also supports Sanfords freight management program by monitoring vendor compliance with negotiated freight terms and identifying trends that signal operational or compliance risks. Recurring discrepancies dispute patterns and systemic issues are elevated to leadership for review and action.

• Communicates well downward upward and outward.

• Takes a mindful approach to anticipated communications with colleagues and customers/clients.

• Presents a positive attitude and job proficiency striving to bring ones best self to work each day.

• Identifies key objectives phases and deliverables of each project within a program.

• Monitor suppliers activities to assess performance in meeting quality or delivery requirements.

• Other duties as assigned by managers discretion.

Qualifications

High school diploma or equivalent required. Associates degree in business supply chain accounting or related field preferred.

Experience with transportation or freight invoicing supply chain operations or accounts payable is helpful.

Sanford is an EEO/AA Employer M/F/Disability/Vet.

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