RFP Coordinator

Lets do great things together!

About Moda
Founded in Oregon in 1955 Moda is proud to be a company of real people committed to quality. Today like then were focused on building a better future for healthcare. That starts by offering outstanding coverage to our members compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places together. Moda values diversity and inclusion in our workplace. We aim to demonstrate our commitment to diversity through all our business practices and invite applications from candidates that share our commitment to this diversity. Our diverse experiences and perspectives help us become a stronger organization. Lets be better together.

Position Summary
The RFP Coordinator supports sales and account retention initiatives by providing high-quality on-time RFP/RFI responses. This entails interacting with individuals throughout the organization to ensure RFP/RFI responses are delivered on a timely basis clearly articulate and demonstrate Modas product and service differentiators to attract and retain group customers. This is a FT WFH position.

Pay Range
$23.34 - $26.26 hourly (depending on experience). This position is eligible for incentive. Actual pay is based on qualifications. Applicants who do not exceed the minimum qualifications will only be eligible for the low end of the pay range.

Please fill out an application on our company page linked below to be considered for this position.

Dental Vision Pharmacy Life & Disability

Required Skills Experience & Education:

1. A minimum of two years experience in health insurance/employee benefits industry; or two years project management experience.
2. Advanced proficiency in Microsoft Office Suite (Word Excel and PowerPoint) Microsoft Outlook Microsoft Project Microsoft SharePoint and Adobe Acrobat Professional applications. Additional experience with Loopio RFP software and GeoMapping Disruption tools (Quest Analytics).
3. Excellent writing and editing skills including proper grammar and punctuation with high attention to details and proven ability to produce quality print-ready materials.
4. Effective interpersonal skills including the ability to work and collaborate with a variety of individuals at all levels throughout the organization.
5. Ability to understand and synthesize information and develop clear accurate and concise responses to RFP requirements. A combination of writing technical and sales/marketing skills is strongly preferred.
6. Strong project management skills with particular attention to details ability to prioritize multiple projects and the ability to work under pressure in a deadline-sensitive environment.
7. Ability to be self-directed and work independently with little supervision.
8. Strong reasoning ability critical thinking problem-solving and organizational skills.
9. Ability to assemble proposal binders pack boxes and transport to mail room.

Primary Functions:

1. Monitor multiple RFP posting sites to identify potential RFI/RFP opportunities in relevant states.
2. Keep project space record of RFP accurate; feeding in final redlines after project review and assisting with adapting into main response library.
3. Assist the RFP Team in managing and updating the proposal database working with subject matter experts to create or revise content within expiration timeframes.
4. Edit proposal responses for content grammar style formatting adherence to proposal requirements and accuracy with internal company policies. Apply edits/changes to master proposal document and maintain version control across each successive proposal draft up through and including final submission.
5. Obtain or create required attachments and/or supplemental documents for RFP responses. Re-brand and format documents as needed per each proposals specifications.
6. Organize and package accurate RFP responses in compliance with client requirements.
7. Contribute to the development and continuous improvement of the RFP process.
8. Interpret report requests from Sales Executives and prepare data for Analytics team. Review results for accuracy prior to releasing externally.
9. Produce requested Geo Access reports. This includes updating provider files on a regular and consistent basis.
10. Redact proposals when required.
11. Working knowledge of end-to-end RFP process (building timelines importing to RFP management software matching library responses assigning questions to SMEs overseeing final review procedure marking for confidentiality or redaction submitting through RFP response portals); in order to cover RFP Specialist absences / PTO.
12. Maintain and enhance business skills including understanding health care industry healthcare reform etc. and participate in all relevant training opportunities to enhance and improve current skill set.
13. Perform other duties as assigned.

Working Conditions:

• Office environment with extensive close PC and keyboard use constant sitting and frequent phone communication. Must be able to navigate multiple computer screens. A reliable high-speed hard-wired internet connection required to support remote or hybrid work. Must be comfortable being on camera for virtual training and meetings. Work in excess of standard workweek including evenings and occasional weekends to meet business need.
• Internally with various departments throughout Moda. Externally with potential and current group customers.

Together we can be more. We can be better.

Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race religion color age sex sexual orientation national origin marital status disability veteran status or any other status protected by law. This is applicable to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absences compensation and training.

For more information regarding accommodations please direct your questions to Kristy Nehler & Danielle Baker via email.