Accounts Payable Assistant

Triple Wimbledon champion Fred Perry founded his brand in 1952. He was the son of a cotton spinner who played and fought his way through always with style and despite the establishment. Today Fred Perry is a global community of over 370 employees all inspired by the Laurel Wreath and what it represents

PURPOSE:

Proactively deal with large volume of invoices and / or suppliers correspondences with accuracy and speed.

To become the focal point of contact on selected suppliers group and ensuring services are not suspended as a result of overlooked invoices.

Maintain good and regular communication with the Shipping and Product departments for the quick processing of stock invoices (GRNs).

Please note this role is offered on an FTC basis as a maternity cover.

KEY RESPONSIBILITIES:

Processing supplier invoices and credit notes using FPLi

Invoice matching to the FPLI for all stocks receipted (GRNs)

Nominal coding matching and batching of invoices from different currencies to the FPLi

Ensure all foreign VAT figures are posted correctly and providing backup to the Accounts Assistant to reclaim

Updating trackers with invoices for managers approval weekly

Processing weekly payment runs / creating payment lists and running payments through BACS or payment transfers as required.

Filing of invoices and statements in a timely manner

Establishing a clear line of communication with Accounts Payable Manager regarding supplier accounts reviews and follow up on course of action arising from the communication

Supplier statement reconciliations

Regular supplier liaison via email and telephone resolving queries

Ensuring all invoices are processed by month end deadlines

Chasing invoices If not received for the prior month.

Liaising with the Supply Chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock receipted on system

Dealing with queries such as supplier invoices statements credits / rebates unit stock prices and shortages.

Requesting credit notes and raising internal debit notes

Setting up new supplier accounts and maintain existing accounts details within the purchase ledger.

Ad hoc duties as required

THE PERSON:

Previous experience working within Accounts Payable essential

Good interpersonal and communication skills

Reliable self-disciplined speed and accuracy essential

Excellent attention to detail

Ability to build up relationships internally and externally

Team player

Ability to prioritise workload and work to deadlines

Good aptitude for IT V Look Ups and Pivot Tables would be an advantage

Experience working in a multicurrency environment would be helpful but not essential

Experience in analysing information would be helpful.

HOURS:

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am 4.30pm and so employees can choose to start and finish early or start and finish late. (i.e. work 8:00am-4:30pm or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays.

As we continue to work in a more flexible way the Head Office acts a brand hub where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.

BENEFITS:

We are proud to offer a wide range of benefits to all our staff and continue to reassess what our community needs from us to thrive. We dont want to be a good company to work for we want to be a great one. Here are some things we currently offer:

• Competitive salary

• Generous staff discount and regular sample sales

• Generous pension scheme with 8.5% company contribution

• Option to buy an extra 5 days holiday annually

• Enhanced maternity and paternity packages

• Life insurance

• Private healthcare

• Cycle to work scheme

• Early finish Fridays

• Season ticket loan

• Additional benefits with long service

• 25 days annual leave plus Bank Holidays

• Annual Birthday vouchers

• EAP

• Social Events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.