Public Safety & Transportation Coordinator | Full-Time | Miami Beach Convention Center

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services with a platform spanning venue development and end-to-end capabilities across venue management hospitality and sponsorship sales. Founded in 2015 the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas stadiums convention centers music festivals performing arts centers and cultural institutions spanning four continents.

The Public Safety & Transportation Coordinator provides administrative operational and logistical coordination support to the Public Safety & Transportation Department at the Miami Beach Convention Center and City Center Campus. This role supports daily department operations event readiness transportation logistics safety documentation and interdepartmental coordination. The Coordinator works closely with department leadership to track action items maintain documentation support event logistics and operational readiness and help ensure effective communication across internal teams vendors and City partners. This role does not include supervisory or disciplinary responsibilities. The Coordinator supports departmental operations and executes tasks under the direction of department leadership. This position serves as an extension of departmental leadership to support organization consistency and operational follow-through across Public Safety Transportation and Safety initiatives.

This role pays an hourly rate of $25.00-$28.00

Benefits for Full-Time roles: Health Dental and Vision Insurance 401(k) Savings Plan 401(k) matching and Paid Time Off (vacation days sick days and 11 holidays)

This position will remain open until May 29 2026.

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation the MBCC provides a world-class state-of-the-art event venue for exceptional conferences conventions tradeshows and meetings. The new 800-room connected Grand Hyatt Miami Beach is under development and slated to open in late 2027.

A LEED Silver certified green building the venue includes a magnificent Grand Ballroom 500000 square feet of flexible exhibition halls 4 junior ballrooms outdoor terraces & parks and 84 breakout rooms. The MBCCs immediate proximity to lively South Beach Lincoln Road Ocean Drive and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

ESSENTIAL DUTIES:

• Support event readiness and coordination for conventions trade shows and special events including Public Safety and Transportation logistics access control coordination traffic planning and transportation operations.
• Maintain departmental calendars; schedule meetings; compile and distribute meeting agendas notes communications and follow-up items.
• Maintain departmental records trackers and digital document systems (SharePoint and related platforms).
• Assist with incident reporting documentation data entry follow-up tracking and preparation of after-action reports and operational summaries.
• Support document control including the organization formatting and distribution of standard operating procedures (SOPs) post orders training materials and departmental communications.
• Assist with maintaining departmental safety programs and regulatory documentation including OSHA-related recordkeeping requirements inspection logs safety observations corrective action tracking and training records as directed by department leadership.
• Track employee certifications and maintain training matrices; coordinate scheduling of training sessions safety meetings drills and departmental meetings.
• Assist with compiling operational metrics incident trends and departmental data for reports presentations dashboards and performance summaries.
• Assist with coordinating communication and information sharing between Public Safety Transportation Event Management contractors vendors and City agencies.
• Assist with coordination of vendors and service providers including maintaining vendor documentation and Certificates of Insurance tracking service requests and supporting purchase requests expense tracking invoices and procurement processes.
• Track and compile post-event billable Public Safety & Transportation services and coordinate submission of billing documentation to the accounting department.
• Provide administrative support during audits drills inspections and compliance reviews as directed.
• Track departmental action items operational tasks and ongoing projects to support daily operations and event readiness.
• Provide administrative and logistical support to department leadership including supply ordering inventory tracking and departmental correspondence.
• Provide professional support during events meetings inspections and briefings as directed.
• Perform other related duties as assigned.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• High School Diploma or equivalent; some college work in business or some type of Security preferred
• 1 to 2 years of experience in administrative operations logistics event support public safety or transportation environments.
• Equivalent combination of education and experience may be considered.

Skills and Abilities:

• Working knowledge of public safety security transportation and event operations procedures and protocols.
• Strong organizational administrative and coordination skills with exceptional attention to detail.
• Ability to prepare clear concise reports correspondence and documentation.
• Proficiency using spreadsheets databases and word processing software.
• Ability to manage multiple priorities meet deadlines and work effectively in a fast-paced environment.
• Excellent written and verbal communication and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Strong analytical problem-solving and follow-through skills.
• Ability to interact professionally with employees vendors and partners.
• Knowledge of office and administrative procedures and business etiquette.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor and appearance.

Computer and Technology Skills:

• Demonstrated proficiency with Microsoft Office Suite (MS Word MS Excel MS PowerPoint MS SharePoint and MS Outlook) internet and familiarity with a variety of office equipment.
• Experience with safety reporting systems access control and incident management platforms preferred.

Certificates Licenses and Registrations:

• OSHA 10-Hour or 30-Hour certification preferred.
• Valid drivers license required.
• CPR/AED and First Aid certification preferred.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.