Contracts and Legal Administration Associate Director

JOB TITLE: Contracts and Legal Administration Associate Director

POSITION CLASSIFACTION: Associate Director I

SALARY BAND: Band B

REPORTS TO: Contracts and Legal Compliance Manager
LOCATION: Washington DC (HDQ)

About American Rivers

American Rivers is a national conservation organization working to make every river clean and healthy for people and wildlife. We combine evidence-based solutions with enduring partnerships to safeguard the 4.4 million miles of rivers and streams that are essential to our nations clean drinking water extraordinary wildlife and the strength of our communities. For more than 50 years our staff supporters and partners have been driven by a common belief: Life Depends on Rivers.

The beauty of rivers is that they connect all people and communities including within ourorganization. The life experiences knowledge innovation and talent that different people bringto our work provides perspectives experiences and competencies which are critical to oureffectiveness in protecting wild rivers restoring damaged rivers and conserving clean water forpeople and nature.

JOB SUMMARY

The Associate Director supports the contracts management activities at the nonprofits 501(c)(3) organization and affiliates by facilitating the reviews and approvals and ensuring that processed agreements meet standard compliance regulations and adhere to internal policies and operating conjunction with this key compliance component the Associate Director conducts regular contracts process orientations for new employees maintains administrative database integrity across project management and contract processing systems and develops and executes strategies for continuous quality improvement.

The Associate Director will also assist with ongoing organizational compliance matters which may include oversight of staff participation with compliance trainings helping with annual functions such as the corporate insurance renewal and collaborating with other Departments on shared compliance projects and priorities.

This role plays a vital part in enforcing legal and compliance standards managing contracts and driving improvements in project and contract workflow systems across the nonprofits 501(c)(3) organization and affiliates.

PRINCIPAL RESPONSIBILITIES:

• Oversee contract processing: draft review track and manage contract workflows in collaboration with internal teams and external parties ensuring accuracy compliance with organizational policies and timely execution.
• Support implementation and ongoing management of new project management and contract processing systems as they relate to the Legal Department including supporting user training system updates workflow optimization and troubleshooting.
• Support maintenance of internal and external insurance certificates and tracking and requesting insurance certificates per agreement requirements.
• Support electronic distribution and accessibility of state Workers Compensation notices. Coordinate with insurance brokers in setting up Workers Compensation coverage in new state jurisdictions.
• Support recruitment and onboarding of Legal Interns.
• Support requests for production for audits regulatory reviews and government inquiries by gathering documentation and tracking required follow-ups for the nonprofits 501(c)(3) organization and affiliates.
• Handle all confidential legal financial and compliance information with discretion respecting legal restrictions specific to the nonprofits 501(c)(3) organization and affiliates.
• Support regular legal educational trainings for incoming employees particularly on contracting procedures and requirements and contracting related project management expectations.
• Support Legal Department with administrative support in relation to Department scheduling template updates and other tasks as assigned.

MINIMUM QUALIFICATIONS

• Bachelors degree or equivalent experience in business legal studies public administration or related fields with prior nonprofit compliance or administrative experience.
• Familiarity with governance lobbying and political activity compliance for a multifaceted nonprofit environment.

Candidates who are unsure if they meet all minimum qualifications or who have transferable skills andexperience beyond the conservation sector are encouraged to apply.

LOCATION

Hybrid expectations within our Washington DC Headquarters office with a minimum one day per week in office and remainder working remotely.

COMPENSATION
American Rivers offers marketable compensation that reflects the qualifications and experienceof the selected candidate. The salary range for this position is $61800 to $75600 annually dependingon experience and provide a comprehensive Total Rewards package to our full-time regular employeesincluding:

• Health and Wellness: Medical dental vision long-term and short-term disability and lifeinsurance.
• Financial Security: After one year of service American Rivers begins contributing a 3%employer contribution. There is no vesting schedule for employer contributions asemployees are 100% vested upon participation.
• Time Off: Four weeks of paid leave eleven paid holidays three floating holidays andsick leave.

At American Rivers we are committed to supporting our employees well-being professional growth and financial security ensuring they can thrive both at work and in life.

COMMUNITY AND OPPORTUNITY

• At American Rivers our core values drive everything we do we Lead with Collaboration andTrust Infuse Equity and Justice Deliver Results and Ensure Staff and Volunteers Thrive. Weare committed to fostering a workplace where employees feel valued supported andempowered to make a difference.

• Our culture prioritizes work-life thriving through Focus Fridays (no internal meetings)professional development opportunities a home office stipend and our comprehensive leavepolicies including sabbatical leave (every seven years) and paid parental leave (six weeks w/one year of service).

• We also ensure leadership stays connected to staff needs through an internal advisory groupfostering open communication and continuous improvement.

• At American Rivers our people are our strength and we are dedicated to building a thriving inclusive workplace where everyone can grow and contribute to our mission.

American Rivers is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request reasonable accommodation please contact the Human Resources department at or . Please note that one weeks advance notice is preferred.

Applicant must be legally allowed to work as an employee in the United States.American Rivers is an Equal Opportunity Employer.

Candidates of all personal and professional backgrounds are encouraged to apply.

Required Experience:

Director