HR & Payroll Manager

About East Coast Facilities

East Coast Facilities Inc. (or ECF) is a leading provider of self-performed facility maintenance services delivering high-quality solutionsincluding snow and ice removal landscaping and repair servicesto commercial industrial and institutional clients across key U.S. markets. ECF is recognized for its employee-first culture and utilizes trained personnel advanced technology data-driven decision-making and enterprise-level systems to consistently deliver safe on-time and on-budget results.

The Opportunity (Position Overview)

The HR & Payroll Manager will serve as the primary HR leader for ECF responsible for building managing and continuously improving all aspects of human resources and payroll. This is a high-impact foundational role that blends strategic leadership with hands-on execution across the full employee lifecyclefrom recruiting and onboarding to payroll compliance and employee relations.

Based in our Allentown PA home office this is an in-person leadership position at the center of ECFs organization. You will partner closely with executive leadership while supporting employees across both corporate and field teams helping to build the structure systems and processes needed to scale effectively.

If you thrive in a fast-paced growth-oriented environment enjoy balancing strategy with execution and take pride in building organized compliant and people-first operations this is a unique opportunity to make a lasting impact.

Key Responsibilities

Human Resources & Employee Lifecycle

• Serve as the primary HR point of contact for all employees (corporate and field)
• Manage onboarding offboarding employee records and HR policies
• Lead employee relations performance management and disciplinary processes
• Maintain and update the employee handbook and HR procedures

Onboarding & Offboarding

• Design and manage structured onboarding programs for all employee types
• Ensure a seamless and compliant new hire experience
• Oversee employee separations exit interviews and final pay compliance

Talent Acquisition

• Partner with recruiting to support full-cycle hiring
• Develop job descriptions and manage offer processes
• Support workforce planning and recruiting metrics tracking

Compensation Benefits & Payroll

• Administer compensation programs and benefits offerings
• Manage and oversee payroll processing and ensure accuracy and timeliness
• Partner with finance on payroll accounting and reporting

Payroll Administration & Compliance

• Own weekly supplemental payroll data compilation and submission processes
• Manage wage garnishments unemployment claims and payroll deductions
• Oversee employee expense reimbursement processes
• Additional HR payroll and administrative duties and functions as assigned

Compliance & Risk Management

• Ensure compliance with federal state and local employment laws
• Manage I-9/E-Verify processes and audit readiness
• Support workers compensation and unemployment claims
• Maintain multi-state compliance tracking

HR Strategy & Leadership

• Act as a strategic advisor to leadership on workforce and organizational matters
• Build scalable HR systems processes and reporting
• Drive continuous improvement across HR and payroll

Qualifications

Required

• Bachelors degree in HR Business or related field (or equivalent experience)
• 5 years of progressive HR experience including leadership responsibility
• Multi-state HR compliance experience
• Strong knowledge of employment laws (FLSA FMLA ADA EEO OSHA)
• Experience with payroll systems benefits management systems and HRIS platforms (ADP Workforce Now and Employee Navigator strongly preferred)
• Experience managing wage garnishments and unemployment claims
• Strong communication skills and ability to handle confidential matters
• Highly organized self-directed and able to build structure in a growing environment
• Bilingual proficiency in English and Spanish (spoken and written) is required
• This is an in-office role based in Allentown PA with occasional travel to field locations.

Preferred

• HR certification (PHR SPHR SHRM-CP or SHRM-SCP)
• Experience in facilities services construction or field-based workforce environments
• Experience building HR programs in a scaling organization

Why Join ECF

At East Coast Facilities we believe that building a strong supported workforce is critical to our success. This role offers a unique opportunity to build and lead a critical HR and Payroll function from the ground up with direct exposure to executive leadership and a meaningful seat at the table.

Youll play a key role in shaping the systems processes and culture that support our continued growthwhile operating in a high-growth environment with meaningful career advancement potential. If youre looking to make a lasting impact on company culture and operations while growing alongside a company that is investing in its people this is the opportunity for you.

Additional Information

• Compensation: The expected salary range for this position is $100000 to $140000 with bonus potential. Related compensation will be based on experience and qualifications.
• Benefits: East Coast Facilities offers a comprehensive benefits package to full-time employees including medical dental and vision insurance 401(k) paid time off Employee Assistance Program (EAP) and additional company-sponsored benefits.
• Work Authorization: Candidates must be authorized to work in the United States without current or future sponsorship.
• Pre-Employment Requirements: East Coast Facilities maintains a drug-free workplace. All offers of employment are contingent upon the successful completion of a pre-employment illicit drug screen background check and verification of employment eligibility.
• Work Environment: This is an in-office position based in Allentown PA with occasional travel to other service centers and/or field locations as needed.
• Equal Opportunity Employer: East Coast Facilities Inc. is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected characteristic under applicable law.
• Please note: We are handling all hiring directly at this time and are not working with outside recruiters or search firms. Direct applicants only please.

Apply today and join a team thats building something great.