Bookkeeper & Admin Assistant 18864

Role: Bookkeeper & Admin Assistant
Priority Location: Philippines LaTam South Africa
Working Hours: Full-time aligned to standard U.S. business hours (U.S. time zone)
Type of contract: Full-time Contractor (Remote)
Salary: $1000 - $1500

The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.

About the Company: We are a growing real estate investment company focused on acquiring managing and optimizing a portfolio of properties. As the business continues to scale we are looking for a highly reliable and detail-oriented Bookkeeper / Administrative Coordinator to help bring structure organization and financial clarity to day-to-day operations.

The Role: This is a dual-function role combiningbookkeeping financial organization and administrative support.
You will take ownership of the companys financial records while also supporting backend operations such as file management document organization and general admin workflows.

This role is ideal for someone who is:

• Highly detail-oriented and process-driven

• Comfortable working independently with minimal oversight

• Strong with numbers systems and organization

• Looking for a long-term role with growth potential

Key Responsibilities

Bookkeeping & Financial Management (Core Focus)

• Maintain accurate and up-to-date financial records

• Categorize transactions and reconcile bank/credit card statements

• Manage accounts payable and receivable

• Assist with monthly close processes and financial reporting

• Prepare clean organized financial data for CPA / tax filing

• Track expenses across properties and investments

• Ensure all financial data is properly documented and auditable

Administrative & Operational Support

• Organize and maintain digital files documents and records

• Manage contracts property documents and internal records

• Support inbox organization and light email management as needed

• Assist with calendar coordination and scheduling (light support)

• Maintain internal trackers (expenses deals documents etc.)

• Ensure all business information is structured and easy to access

Systems & Process Improvement

• Help implement and maintain organized workflows and SOPs

• Identify inefficiencies and suggest process improvements

• Ensure consistency across financial and administrative systems

• Support the founder in building scalable backend operations
  

Tools & Systems (Preferred Experience)

• QuickBooks (or similar accounting software)

• Google Workspace (Docs Sheets Drive)

• Excel (intermediate level or higher)

• File management systems / cloud storage

• (Nice to have) Real estate or property management tools

Requirements

• 2 years of bookkeeping or accounting support experience

• Strong attention to detail and accuracy with financial data

• Excellent written and verbal English communication skills

• Highly organized with strong documentation habits

• Ability to work independently and follow direction effectively

• Comfortable handling sensitive financial information

Nice to Have

• Experience working with real estate investors or property portfolios

• Exposure to U.S. accounting practices

• Experience in a dual bookkeeping admin / EA role

• Process-oriented mindset (SOP creation workflow optimization)

Required Experience:

Junior IC